Executive Assistant To President Operations

Job Purpose:

This position will be responsible for supporting the President Operation in planning and driving strategic initiatives and monitoring operational performance of the business. To facilitate and assist the President Operation in taking operational decisions by providing technical, analytical, and coordination support in resolving all site levels issues, mainly Technical in nature, troubleshooting for existing process plants.

Role & responsibilities:

1. Process & Execution:

This role involves planning, organizing, and executing tasks efficiently and effectively to achieve organizational goals. It requires skills in project management, time management, and resource allocation.

Key Responsibilities:-

• Preparation of Monthly reports
• Receiving, studying & reviewing Monthly report from all the functions.
• Preparation of Site Monthly report, discuss & circulate.
• Preparation of Monthly reports on the identified issues and prepare/circulate action taken report.
• Technical & Administrative support to site team:-
• Monthly reviews as per the Matrix covering full site.
• Keeping track of the issues & keep resolving in discussion with Site Head, in a time bound manner.
• Prepare / Check Capital Expenditure Proposals in discussion & coordination with Site Head and HODs
• Working within IMS frame.
• Project Planning: Develop detailed project plans, including timelines, milestones, and resource allocation.
• Quality Control: Monitor and evaluate process outcomes to maintain quality standards.

2. Analysis & Impact

This role focuses on evaluating processes and outcomes to make informed decisions. It involves assessing data, measuring performance, and determining the impact of actions on organizational objectives.

Key Responsibilities:

• Data Analysis: Collect and analyze relevant data to identify trends, patterns, and areas for improvement.
• Performance Metrics: Define and track key performance indicators (KPIs) to measure the impact of initiatives.
• Impact Assessment: Evaluate the consequences of decisions and actions on business outcomes.
• Continuous Improvement: Use insights to drive process enhancements.

3. People & Leadership

This role centers around leading teams, developing talent, and fostering a positive work environment. It requires skills in communication, motivation, and leadership to inspire others to perform at their best.

Key Responsibilities:-

• Team Building: Create a cohesive and collaborative team culture.
• Talent Development: Identify and nurture employee potential through training and mentorship.
• Conflict Resolution: Address interpersonal conflicts and promote a harmonious work environment.
• Strategic Leadership: Align people strategies with organizational goals.

KEY INTERACTIONS:

Internal:

President Operation:- Collaborate with President Operation to align priorities, discuss strategic initiatives, and provide administrative support.

• Assist in preparing materials for President Operation meetings, including agendas, presentations, and follow-up actions.

Department Heads and Managers:

• Coordinate cross-functional efforts by interacting with various department heads and managers.
• Facilitate communication, track progress, and ensure timely execution of projects.

Finance and Accounting:

• Work closely with finance teams to manage budgets, expense reports, and financial documentation.
• Coordinate financial approvals and track spending.

External:

Suppliers and Vendors:

• Communicate with suppliers regarding orders, deliveries, and product availability.
• Negotiate terms and resolve any issues.

Preferred candidate profile

• Qualification: BE Chemical
• Experience: 06 to 08 years in Chemical Industry
• Relevant Experience: 03 to 04 years
• Skills: Chemical plant operations, Process engineering, Planning and Execution, Quality Orientation, Communication & Interpersonal skills, Analysis.