Accounts Payable/Travel & Expenses Specialist

What are we looking out for :

• Job Location : Noida
• Experience : 1 to 3 years
• Graduate or Post Graduate with good communication skill & having strong hands on experience in Accounts Payable or T&E process (travel & expenses).

Job Summary :

The Accounts Payable Specialist will be responsible for handling day-to-day accounts payable functions, ensuring accurate and timely processing of invoices, reconciliation, and supporting financial operations in alignment with Protiviti Middle Easts policies. This role requires attention to detail, strong organizational skills, and the ability to work in a dynamic, fast-paced environment.

Key Responsibilities :

Invoice Processing and Payment :

• Review, verify, and process supplier invoices accurately and on time.
• Match purchase orders (PO) with invoices to ensure accuracy.
• Handle discrepancies in invoices and resolve issues by coordinating with vendors and internal teams.
• Ensure proper documentation and compliance with Protiviti's payment policies.
• Process employee expense reimbursements in compliance with company policies.

Vendor Management:

• Maintain relationships with vendors, addressing queries, and ensuring timely payments.
• Set up and update vendor accounts in the ERP system.
• Ensure adherence to contractual payment terms and address any disputes.

Reconciliation and Reporting:

• Perform regular account reconciliations with vendor statements.
• Assist in the month-end closing process by providing accounts payable details.
• Generate and present periodic accounts payable reports.

Compliance & Audit :

• Ensure adherence to applicable tax and compliance regulations (e.g., VAT, GST, TDS, WHT, etc.).
• Support internal and external audits by providing necessary accounts payable data and reports.
• Maintain an organized filing system for all invoices and payment-related documents.

Process Improvements:

• Identify areas for improvement in the accounts payable process and implement best practices.
• Collaborate with the finance team to streamline operations using automation tools or updated systems.