U.S. Accountant / Bookkeeping & Compliance

Job Description: We are seeking an experienced U.S. Bookkeeper to manage invoicing, accounts receivable, compliance, and financial reconciliations for our U.S.-based clients. The ideal candidate should have expertise in U.S. GAAP, IRS tax regulations, and multi-state taxation.

Role & responsibilities

1. Invoicing & Billing (Accounts Payable)

• Generate invoices as per U.S. client contracts, sales orders, and service agreements.
• Ensure compliance with U.S. tax laws, including sales tax and state-wise variations.
• Process vendor bills and manage timely payments.
• Handle purchase orders (POs) and non-PO invoices efficiently.

2. Accounts Receivable (AR) Management

• Record and track customer payments and follow up on overdue invoices.
• Manage AR aging reports, chargebacks, refunds, and credits.
• Reconciled AR ledgers to maintain accurate financial records.
• Assist in cash flow projections and revenue tracking.

3. Compliance & Taxation

• Ensure adherence to U.S. GAAP (Generally Accepted Accounting Principles).
• Manage IRS tax codes, Form 1099 preparation, and multi-state tax structures.
• Prepare sales tax reports and reconcile tax liabilities.
• Support monthly/quarterly tax filings and audits.

4. Software & Tools Used

• Accounting Software: QuickBooks Online (QBO), Xero, Sage, NetSuite.
• Invoice & Payment Platforms: Bill.com, FreshBooks, Stripe, PayPal.
• Excel & Google Sheets: For manual reconciliation and reporting.

Required Skills

• Experience: 5+ years (Senior-Level) in U.S. bookkeeping.
• Expertise in U.S. Accounting Standards: GAAP, IRS tax laws, and multi-state taxation.
• Proficiency in QuickBooks Online (QBO) & Bill.com (preferred).
• Strong reconciliation skills: Handling multi-currency transactions (USD & INR), AR aging, and bank statement reconciliation.
• Excellent communication skills to coordinate with U.S. clients regarding invoices and discrepancies.
• CPA: A valid U.S. CPA license is required to practice as a certified accountant

Preferred Certifications (Optional but a Plus)

• QuickBooks Online ProAdvisor Certification (Free certification by Intuit).
• Xero Certified Advisor (Ideal for cloud accounting professionals).
• Certified Public Bookkeeper (CPB) U.S. (NACPB certification).
• Fundamentals of U.S. GAAP (Offered by Coursera/LinkedIn Learning).
• Enrolled Agent (EA) Certification (For those specialising in U.S. tax accounting).

Perks and benefits

• Work Flexibility: Remote work, Work from Anywhere!
• Certification Support Assistance with QuickBooks, GAAP, and CPA certifications.
• Career Growth Opportunity to gain U.S. accounting expertise and long-term career stability.
• Work-Life Balance Fixed shift timings with U.S. business hours