Executive Assistant

JOB DESCRIPTION

Position Title : Executive Assistant

We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will be proactive, possess exceptional communication skills, and demonstrate the ability to handle a wide range of administrative tasks efficiently.

Key Responsibilities:

Calendar Management:

Schedule and coordinate meetings, appointments, and travel arrangements for executives.

Communication:

Act as the primary point of contact between executives and internal/external stakeholders.

Draft and edit correspondence, emails, and reports on behalf of executives.

Meeting Coordination:

Prepare meeting agendas, attend meetings, and provide detailed minutes.

Coordinate logistics for internal and external meetings.

Document Management:

Organize and maintain files, records, and other documents.

Assist in the preparation and editing of presentations and reports.

Travel Arrangements:

Arrange and coordinate travel itineraries, accommodations, and other logistics.

Office Management:

Manage office supplies, equipment, and facilities.

Assist in the onboarding of new staff members.

Confidentiality:

Handle sensitive information with discretion and maintain a high level of confidentiality.

Qualifications and Skills:

• Proven experience as an Executive Assistant or similar role.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficient in MS Office Suite and other relevant software.
• Ability to work independently and prioritize tasks effectively.
• High degree of professionalism and attention to detail.

Education and Experience:

• Bachelor's degree in Business Administration or a related field (preferred).
• 10 years or beyond experience working as Executive Assistant.