Purchase Coordinator

Purchase Coordinator

Job Specification :

A purchase coordinator in a ceramic industry is responsible for coordinating the inflow and outflow of materials, production, and purchase activities. This role requires excellent organizational and communication skills to ensure a smooth and efficient supply chain process. The purchase coordinator works closely with various departments within the company, including production, inventory, and finance, to ensure timely delivery of materials and products.

Job Responsibilities:

1. Material Planning: Collaborate with the production team to determine the required quantity and type of materials needed for ceramic production. Monitor inventory levels and place purchase orders accordingly to maintain optimal stock levels.

2. Vendor Management: Identify and evaluate potential suppliers of raw materials, equipment, and other necessary items. Negotiate pricing, terms, and conditions with vendors to ensure cost-effective procurement. Maintain strong relationships with suppliers to ensure timely delivery and resolve any issues that may arise.

3. Purchase Order Processing: Generate and process purchase orders accurately and efficiently. Ensure all necessary documentation is complete and comply with company policies and procedures. Track and monitor the status of orders to ensure on-time delivery.

4. Inventory Control: Monitor and maintain accurate inventory records. Conduct regular stock checks to identify any discrepancies and take appropriate actions to resolve them. Coordinate with the warehouse team to ensure proper storage and organization of materials.

5. Production Coordination: Collaborate with the production team to schedule and coordinate the delivery of materials required for production. Ensure that materials are available in the right quantity and quality to meet production targets and deadlines.

6. Quality Assurance: Work closely with the quality control team to ensure that purchased materials meet the required standards and specifications. Address any quality issues or concerns promptly and take necessary actions to resolve them.

7. Cost Management: Monitor and analyse purchasing trends, market conditions, and pricing fluctuations. Identify opportunities for cost savings and process improvements. Collaborate with the finance team to ensure accurate and timely payment to vendors.

Job Requirements:

1. Proven experience as a purchase coordinator or in a similar role, preferably in the ceramic industry.

2. Strong knowledge of procurement processes, inventory management, and supply chain management.

3. Excellent negotiation and communication skills to effectively interact with vendors and internal stakeholders.

4. Proficient in using computer software and systems for purchase order processing, inventory control, and data analysis.

5. Detail-oriented with strong organizational and time management skills.

6. Ability to work under pressure and meet tight deadlines.

7. Knowledge of quality control processes and standards.

8. Bachelor's degree in business administration, supply chain management, or a related field is preferred.

The purchase coordinator plays a crucial role in ensuring the smooth flow of materials and production activities in a ceramic industry. By effectively coordinating the inflow and outflow of materials, they contribute to the overall efficiency and success of the company's operations.