Zonal Admin Assistant

Graduate or Masters degree Min 1 year s experience in a similar role

Job responsibilities

Innovation in Trend Analysis through customized MIS to prevent wastage happening in the Zonal Districts.

Relationship Management with Area Office Staffs, Zonal and SHQ Staffs

Collating the entire Districts Meeting Schedule (Date & Time) planned between the AM/ASs and the District Health Authorities &/Or General Administrations and Present it to the Zonal Manager.

Accuracy in Database Management.

Random Calls to ASHA, Anganwadi, Gaonbura or CRP on the Service Delivery Feedback & Other validation by phone calls.

Adherence to Daily Reporting of Zonal Attendance to SHQ by 100%.

Empathetic Behavior towards peers

Timely Attendance Validation of the entire Zone. ZAA to coordinate the Final Attendance validation for all the Zonal Districts and follow up on cases marked as either Absent or LoP with individual districts and update status to HR accordingly.

Collation of Leave Requests from all the zonal districts, Emailing it to the ZM for Zonal level recommendation & sharing of the information sent back by the HRD with all concerned Districts. Also a Master Leave Tracker to be maintained.

Collation of the Daily Reports w.r.t. the VHOP and any ongoing additional project (MMU) from the Districts & maintaining the reports at the ZAAs end Month Wise. E.g., MHU, D&C, F12 (soft copy), Referral, Run Rate, WDF etc.

Follow Up with Area Managers & Supervisors to ENSURE timely submission of Weekly Bills to Zonal Office AND prompt escalation of any habitual delay of AM/AS to the ZM before the Finance Dept. raises a concern.

Attendance (System & Manual) and Punctuality.

Maintenance of the Monitoring & ANALYTICAL Reports (Most Crucial) and regular Sharing with the ZM.

Improving communication skills, interpersonal relations, work ethics and Public Relations Skills

Any other task assigned based on operational need.

Maintain coordination and good working relations with AM/AS and SHQ departments.

Ensure adherence to policies.