Executive Assistant (EA)

Position Overview:

We are hiring an Executive Assistant (EA) who plays a crucial role in supporting senior executives, such as CEOs and Chairpersons, by managing a wide range of tasks that enhance organizational efficiency. Below is a comprehensive job description tailored to your requirements.

Role Summary

• Position: Executive Assistant (EA)
• Experience Required: Minimum of 2 year
• Location: Remote
• Employment Type: Full-time

About Offlens Design

At OffLens (offlensdesign.com), we pride ourselves on being a boutique design studio dedicated to supporting ambitious founders and entrepreneurs. As a part of our early-stage team, you will play a pivotal role in shaping our future and contributing to exciting, impactful projects.

Our Culture

We're not just looking for employees; we're in search of winners. Our environment is one that demands excellence and fosters personal growth. We value autonomy, and though we are a remote-first team, we thrive on a blend of synchronous and asynchronous collaboration. We expect our team members to be self-motivated, goal-oriented, and equipped with a genuine desire to exceed expectations.

Key Responsibilities

• Task Management: Efficiently manage a variety of tasks, ensuring nothing falls through the cracks. This includes prioritizing urgent matters and following up on pending items.
• Calendar Management: Organize and maintain the executive's calendar, scheduling meetings, confirming appointments, and ensuring optimal time management.
• Communication: Serve as the primary point of contact for internal and external communications. This includes filtering emails and calls to highlight high-priority issues.
• Travel Coordination: Plan and coordinate travel arrangements, including itineraries, bookings, and logistics to ensure smooth travel experiences.
• Project Support: Assist with ongoing projects by organizing meetings, tracking deadlines, and preparing necessary documentation.
• Confidentiality Management: Handle sensitive information with discretion, ensuring confidentiality is maintained at all times.
• Event Planning: Organize and manage events or meetings, including logistics, participant coordination, and material preparation.

Essential Skills

• Organizational Skills: Must possess exceptional organizational abilities to manage multiple tasks efficiently without letting anything drop.
• Communication Skills: Strong written and verbal communication skills are essential for drafting correspondence and interacting with various stakeholders professionally.
• Technical Proficiency: Familiarity with office software (e.g., Microsoft Office Suite) and project management tools to enhance productivity.
• Problem-Solving Skills: Ability to think critically and provide solutions to challenges that arise in daily operations.
• Experience with Executives: Prior experience supporting a CEO or Chairman is highly desirable, as it indicates familiarity with high-level executive functions.

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Strong understanding of office management procedures.
• Ability to work independently while managing competing priorities.
  
  

This job description outlines the expectations for an Executive Assistant who can thrive in a fast-paced environment while providing essential support to senior leadership.

Thank you for considering a career with Offlens. We're excited to possibly have someone of your calibre on our team!