Immediate Hiring For Executive Assistant

Key Responsibilities:

1. Administrative Support:

• Manage and maintain the executive & calendar, including scheduling appointments,

meetings, and travel arrangements.

• Prepare and edit correspondence, reports, presentations, and other documents.

• Handle incoming and outgoing communications, including phone calls, emails, and

mail.

2. Meeting Coordination:

• Plan, coordinate, and ensure the executive's schedule is followed and respected.

• Organize and coordinate meetings, including preparing agendas, taking minutes, and

following up on action items.

• Arrange meeting logistics, such as booking venues, organizing catering, and setting

up conference calls or video conferences.

3. Travel Arrangements:

• Arrange complex and detailed travel plans, itineraries, and agendas.

• Compile documents for travel-related meetings.

4. Project Management:

• Assist in the preparation and execution of various projects.

• Track project progress and ensure deadlines are met.

• Conduct research and compile data to support project activities.

5. Communication:

• Serve as the primary point of contact between the executive and internal/external

stakeholders.

• Facilitate smooth communication within the executive's team and across the

organization.

• Manage confidential and sensitive information with discretion.

6. Office Management:

• Ensure the executives office operates efficiently.

• Manage office supplies and other resources.

• Handle expense reports and reimbursements.

7. Support to Executive Team:

• Provide support to other members of the executive team as needed.

• Assist with special events, including planning and execution.

Qualifications:

• Education:

• Bachelors degree preferred, but not required.

• Additional certifications in office administration or related fields are a plus.

• Experience:

• 5+ years of experience in an executive assistant or similar administrative role.

• Experience in managing complex schedules and projects.

• Skills:

• Exceptional organizational and time-management skills.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other

relevant software.

• Ability to multitask and prioritize tasks effectively.

• High level of discretion and confidentiality.

• Excellent interpersonal skills and professional demeanor.

• Proactive and able to anticipate the needs of the executive.

Working Conditions:

• Full-time position, typically based in an office environment.

• May require flexibility in working hours and occasional travel.