Facility Management Executive

Office Administrator/Building Operations Executive

EXPERIENCE : 3+yrs

JOB TYPE : Full Time

LOCATION : Pune

Role :Office Administrator/Building Operations Executive

Position Overview: We are seeking a proactive and detail-oriented Office Administrator/Building Operations Executive to oversee building operations, vendor management, office administration, and resource planning. The ideal candidate will ensure a well-maintained, secure, and efficient workplace while supporting administrative functions, employee engagement activities, and ESG initiatives.

Responsibilities

• Ensure the building is secure, well-kept, and maintained to high standards.
• Oversee site cleanliness, maintenance, and general upkeep.
• Ensure staff and guests are treated courteously and professionally.
• Source and manage vendor relationships.
• Oversee AMCs (Annual Maintenance Contracts), ensuring timely payments and tracking invoices.
• Monitor vendor performance to ensure tasks are completed satisfactorily.
• Manage general office administration tasks.
• Supervise pantry and housekeeping staff.
• Oversee local procurement processes with necessary approvals.
• Plan and optimize the efficient use of office space and available resources.
• Manage budgets effectively while supervising contractors and monitoring expenses.
• Ensure resources are utilized judiciously to align with budgetary goals.
  Oversee travel arrangements, ensuring smooth coordination and approvals.
• Prepare and manage MIS reports and other periodic reports.
• Maintain proficiency in MS Office tools to create insightful reports for management.
• Respond promptly and effectively to emergencies, ensuring minimal disruption to operations.
• Advise and monitor adherence to ESG parameters within office operations.
• Assist HR in planning and organizing employee engagement activities
  

Required Skills:

• Strong knowledge of building operations and facilities management.
• Proficiency in vendor management, AMC oversight, and invoice tracking.
• Excellent administrative and organizational skills.
• Proficiency in MS Office tools for reporting and documentation.
• Strong understanding of budget management and resource planning.
• Ability to manage travel desk operations efficiently.
• Basic knowledge of ESG principles and their implementation.
• Strong communication and interpersonal skills for employee and vendor interactions.
• Ability to respond effectively to emergencies.

Qualifications :

• Bachelors degree in Business Administration, Facility Management, or related field.
• 2-3 years of experience in office administration, facilities management, or a similar role.
• Proficiency in MS Office (Excel, Word, PowerPoint).