Executive Assistant

Experience Efficient HRM!

We are seeking an Executive Assistant to the Director for a Global ITES.

Job Profile:

Preparing presentations and write up s.
Communicating with clients and vendors.
Answering customer/client calls when needed and solving simple routine concerns.
Communicating general information to employees or clients through Director s mail.
Answering mails in professional and timely manner.
Schedule Meetings / Appointments for the Director (Calendar Management Microsoft Teams/ Zoom/ Google meet).
Working on online registration for various sites required by the Director.
Alert Director about cancellation or new meetings.
Preparing Statistical Reports when needed.
Managing Data in Spreadsheets.
Preparing confidential and sensitive documents.
Doing Research on client/vendor and submit a write up to the Director before the meeting.
Monitor email and reply on behalf of the Director (Personal / Company).
Maintain strict confidentiality with sensitive information, financial documents, records and personal matters.
Organizing travel arrangements Flight / Train / Car / Hotel bookings, VISA.
Maintaining Travel Expense Reports.
Preparing MOM (Minutes of Meeting).
Coordinating with the Finance Team by submitting necessary vouchers, statements and providing clarifications on debits / credits.
Checking Daily, Weekly and Monthly reports of Leads.
Taking care of Director s personal payments on a day-to-day basis.
Keeping a track on Credit Card payments, EMI Payments and other Utility Statutory payments (Personal / Company).
Sending Director/Company s Profile to vendors/clients.
Addressing sensitive issues on behalf of Director when needed.
Handling Higher Executives on behalf of Director and work on their needs.
Handling Personal / Company Bank account data safely.
Updating the payments made daily to the Director.
Doing research on software tools, particular data, policies as instructed by the Director.
Maintain Employee Monitoring Software.
Submitting Official / Personal Documents to the Director when needed.
Organizing official events such as Venue selection, Coordinating with the hotel over the phone before the event on the prices etc) on behalf of Director.

Requirements:

Any Graduate / Post Graduate
5-6 Years of relevant EA experience
Flexibility to work in alternate time zones (CS, PST, IST).
Excellent interpersonal skills
Tech savvy with excellent hold over MS Office and other Business Productivity tools.