Executive Secretary To CEO - International KPO - Noida

Position Responsibilities

• Effectively manage the Presidents calendar and schedule appointments, ensuring that all meetings and events are organized, coordinated, and documented.
• Draft, edit, proofread documents, including memos, reports, presentations, and other communication materials according to the Presidents requirements.
• Responsible for all travel arrangements, including booking flights, hotels, visas, and ground transportation for the President, and maintaining an organized travel arrangements file.
• Provide administrative support for meetings, including preparing agendas, taking minutes, and ensuring effective documentation.
• Assist with the preparation and management of budgets, expense reports, and financial statements, ensuring all documentation is correctly filed.
• Collect, compile, and research data and information as assigned by the President, ensuring accurate documentation in both physical and digital libraries.
• Handle confidential information and sensitive matters with discretion, maintaining a well-organized document management system.
• Manage physical and digital libraries, ensuring proper documentation, storage, and easy retrieval of records, reports, and reference materials.
• Coordinate with other departments and external contacts on behalf of the President, ensuring accurate communication and documentation management.
• Manage and prioritize multiple tasks and projects, ensuring accuracy, timely completion, and proper documentation.
• Manage the Presidents contacts and maintain effective relationships with clients and potential clients, ensuring relevant communications are properly documented.
• Ensure the President is fully briefed for daily activities, meetings, and events, maintaining updated and accurate records.
• Maintain a high level of proficiency in all office technology and software, including advanced Excel skills, to facilitate effective communication, scheduling, and record-keeping.
• Stay aware of advancements in artificial intelligence (AI) and how they can enhance administrative processes, communication, and documentation.
• Perform other duties assigned by the President, ensuring effective file and document management for all tasks.

Position Requirements

• A Bachelors degree in Business Administration, Secretarial Studies, or a relevant field.
• At least 5 years of experience supporting top-level executives in a fast-paced corporate environment.
• Excellent verbal and written communication skills in English.
• Proficient in Microsoft Office, 365 (Excel, Word & Power Point), Microsoft Teams, Zoom, etc.
• Ability to work under pressure and prioritize tasks, with attention to detail.
• Strong organizational, communication, and interpersonal skills.
• Proficient multi-tasker able to work under minimum supervision.
• Full-time position. Standard business hours with flexibility required to work additional hours.
• Occasional travel may be required.
• Proficiency in shorthand is required.