Purchase & Payable Executive

We are seeking a detail oriented and proactive Purchase & Payables Executive to manage procurement processes, vendor relations, and financial transactions. This role is critical in ensuring timely purchasing, accurate record-keeping, and adherence to budgetary constraints

Key Responsibilities:

Document Management:

• Prepare and maintain all purchase order documentation, including requisitions, quotes, and contracts.
• Ensure all purchase documents are compliant with company policies and regulations.
• Monitor inventory levels and forecast purchasing needs.

Vendor Coordination:

• Communicate with vendors to gather necessary documentation and information.
• Maintain an up to date vendor database, ensuring all contracts and agreements are documented accurately.

Record Keeping:

• Organize and archive all procurement related documents for easy access and retrieval.
• Conduct regular audits of procurement documentation to ensure accuracy and completeness.

Accounts Payable Responsibilities:

• Process and verify invoices, ensuring accuracy and compliance with company policies.
• Reconcile vendor statements and resolve discrepancies.
• Maintain an organized filing system for all accounts payable documents.
• Ensure timely payment to vendors and manage payment schedules.
• Assist in month end closing processes related to accounts payable.

Expense Management:

• Track and categorize employee expenses, ensuring compliance with company policies.
• Review and approve expense reports.
• Provide analysis and reports on spending trends and budget adherence.
• Support financial audits by providing necessary documentation and insights.

Reporting:

• Generate reports on procurement activities, highlighting key metrics and trends.
• Assist in preparing documentation for audits and compliance reviews.
• Work closely with the procurement team understand procurement requirements and other departments to streamline processes and improve documentation workflows.
• Provide training and support to team members on proper documentation practices.

Qualifications:

• BCOM or Bachelors degree in Supply Chain Management, Business Administration, Finance, Chemistry, or a related field.
• Minimum 2 years of experience in accounts payable, preferably within the chemical manufacturing industry.
• Solid understanding of procurement processes, chemical materials, and accounts payable procedures.
• Strong negotiation, communication, and organizational skills.
• Proficiency in procurement and accounting software, as well as Microsoft Excel, World & Powerpoint
• Attention to detail and ability to handle multiple tasks effectively.

Preferred Skills:

• Experience with Tally system is must.