Senior Procurement Analyst Senior Procurement Analyst

The Senior Procurement Analyst role plays an important part in creating value for MUFG by supporting the Sourcing/Procurement Managers in conducting purchasing activities spanning the end to end Procure to Pay lifecycle. From creation of Purchase Orders to validation of goods receipting pre Invoice payments. The role will also assist the Procurement Managers with vendor management contract lifecycle activities and strategic sourcing and go to market tender activities.

To help the Procurement team with the delivery of a first class procurement service that supports MUFG s sustainable procurement strategy. The role also requires to be the specialist in procurement systems/tools and processes to implement or improve MUFG s use of such systems and processes. To be the specialist in spend analytics and to obtain, collate, interpret, analyse, disseminate and present information relating to products, equipment and services and their suppliers to support and the Procurement Managers and the Business with insights and data to make fair value commercial decisions. This role will also require coaching and developing the junior Procurement Analyst and operations teams and collaborate closely with the in country team leads to ensure the Procurement Operations function runs seamlessly. Finally, this role requires the individual to support a global procurement function that requires responding to APAC time zones across Australia, New Zealand, Hong Kong and India.

Key Accountabilities and main responsibilities

Strategic Focus

• Ensure Procurement Procure to Pay end to end process is operational and supporting the Procurement and Finance teams.
• Contribute to the delivery of financial savings through cost saving, cost avoidance and cost prevention to ensure that costs are kept to a minimum and that maximum value is obtained.
• Implement policies and processes for the management of all technology contracts to maintain effective governance, reporting and control.
• Streamline processes and organise and interpret large amounts of data.
• Assist and support internal teams with accurate and timely information and data analysis.
• Work with cross-functional teams; and assisting in the ordering process of goods and services.

Operational Management

• Ensure the Purchase Orders are raised and Invoices are paid in a timely manner.
• Compilation and reporting of purchasing metrics (including key performance indicators) for the procurement team, Business Units and Finance community.
• Provide on-going statistical data on supplier expenditure across MUFG by Business Units, Functions and Category spend.
• Continue to enhance, maintain the Procurement Gant Planner - Savings Opportunities workbook, facilitating the analysis of all costs within the total supply chain and cost identification at each stage of procurement.
• Maintain the material coding schema and ensure alignment with internal finance codes and cost centres.
• Embed processes to facilitate the upload, classification and cleansing of purchasing data, such that current data is available to the purchasing team.
• Lead initiatives (system controls, data cleansing, awareness raising with suppliers and customers) to improve and maintain the quality of data in the department s finance and procurement systems.
• Continue to enhance and rationalise the supplier database.
• Identify, develop and implement improvements to the supplier on-boarding process, which include Supplier Management Form, the JIRA workflows and data mapping for vendor maintenance in Info LN.
• To run a Credit Safe report and ensure due diligence are performed on suppliers, with an audit trail available as appropriate.
• To be the gatekeeper to the supplier database and engage with the Info LN team to make updates as required.

People Leadership

• Train procurement analyst team members whenever required to undertake basic analysis on the department s business intelligence tool, enabling simple self-service reporting and document how to guides.
• Coach procurement analysts on Procure to Pay process and tools and help develop career succession plans.
• Assist Procurement team leader and take on team leader activities in absence of team leaders.

Governance Risk

• Provide procurement governance and guidance to internal and external stakeholders relating to the MUFG procurement policy and process.
• Resolve Supplier Issues Enquiries.
• Liaise with customers/departments to establish their needs; obtain relevant feedback and identify any issues arising in respect of suppliers and their products/services, including service level and other sustainable procurement related matters.
• Assist as required in the development and implementation of new initiatives, systems and procedures including sustainable procurement matters.
• To ensure adherence to the supplier management process including Procurement and Vendor Risk Management policies

The above list of key accountabilities is not an exhaustive list and may change from time-to-time based on business needs.

Experience Personal Attributes

Experience

• Tertiary qualification in a related field accounting, engineer, business or finance.
• 5 to 10 years experience in Analytics (preferably within Procurement/Purchasing).
• CIPS certificate is desirable, but not essential.
• Benchmarking and research commercial data and pricing experience.
• Experience of maturing a procurement operations function.
• Sound understanding of ERP systems e.g. Ariba, SAP or similar systems.
• Excel (Macros and Adv. Level Experience). Advanced formulas, dashboard presentations etc.
• Advanced level in managing IT financial budgets e.g. Opex and Capex.
• Knowledge in managing IT financial budgets.
• An understanding of the vast differences in vendor type and the specific details around software, hardware, platform and usage needs.

Personal Attributes

• Attention to detail and ability to cleanse and seek insights from data sources.
• Able to work autonomously given overall structure and broad tasks to achieve.
• Analytical, thorough and diligent approach.
• Able to work on several activities with competing priorities.
• Ability to analyse multiple data sources to inform best approach.
• Willing to work on a breadth of procurement related activities.
• Excellent interpersonal skills and able to work with stakeholders at all levels.
• Sound understanding of supply demand, supply chain management telecommunication.
• Ability to use organisational skills to streamline processes and organise and interpret large amounts of data.
• Strong quantitative, analytical and problem-solving skills.
• Ability to take initiative and be self-motivated.

The Senior Procurement Analyst role plays an important part in creating value for MUFG by supporting the Sourcing/Procurement Managers in conducting purchasing activities spanning the end to end Procure to Pay lifecycle. From creation of Purchase Orders to validation of goods receipting pre Invoice payments. The role will also assist the Procurement Managers with vendor management contract lifecycle activities and strategic sourcing and go to market tender activities.

To help the Procurement team with the delivery of a first class procurement service that supports MUFG s sustainable procurement strategy. The role also requires to be the specialist in procurement systems/tools and processes to implement or improve MUFG s use of such systems and processes. To be the specialist in spend analytics and to obtain, collate, interpret, analyse, disseminate and present information relating to products, equipment and services and their suppliers to support and the Procurement Managers and the Business with insights and data to make fair value commercial decisions. This role will also require coaching and developing the junior Procurement Analyst and operations teams and collaborate closely with the in country team leads to ensure the Procurement Operations function runs seamlessly. Finally, this role requires the individual to support a global procurement function that requires responding to APAC time zones across Australia, New Zealand, Hong Kong and India.

Key Accountabilities and main responsibilities

Strategic Focus

• Ensure Procurement Procure to Pay end to end process is operational and supporting the Procurement and Finance teams.
• Contribute to the delivery of financial savings through cost saving, cost avoidance and cost prevention to ensure that costs are kept to a minimum and that maximum value is obtained.
• Implement policies and processes for the management of all technology contracts to maintain effective governance, reporting and control.
• Streamline processes and organise and interpret large amounts of data.
• Assist and support internal teams with accurate and timely information and data analysis.
• Work with cross-functional teams; and assisting in the ordering process of goods and services.

Operational Management

• Ensure the Purchase Orders are raised and Invoices are paid in a timely manner.
• Compilation and reporting of purchasing metrics (including key performance indicators) for the procurement team, Business Units and Finance community.
• Provide on-going statistical data on supplier expenditure across MUFG by Business Units, Functions and Category spend.
• Continue to enhance, maintain the Procurement Gant Planner - Savings Opportunities workbook, facilitating the analysis of all costs within the total supply chain and cost identification at each stage of procurement.
• Maintain the material coding schema and ensure alignment with internal finance codes and cost centres.
• Embed processes to facilitate the upload, classification and cleansing of purchasing data, such that current data is available to the purchasing team.
• Lead initiatives (system controls, data cleansing, awareness raising with suppliers and customers) to improve and maintain the quality of data in the department s finance and procurement systems.
• Continue to enhance and rationalise the supplier database.
• Identify, develop and implement improvements to the supplier on-boarding process, which include Supplier Management Form, the JIRA workflows and data mapping for vendor maintenance in Info LN.
• To run a Credit Safe report and ensure due diligence are performed on suppliers, with an audit trail available as appropriate.
• To be the gatekeeper to the supplier database and engage with the Info LN team to make updates as required.

People Leadership

• Train procurement analyst team members whenever required to undertake basic analysis on the department s business intelligence tool, enabling simple self-service reporting and document how to guides.
• Coach procurement analysts on Procure to Pay process and tools and help develop career succession plans.
• Assist Procurement team leader and take on team leader activities in absence of team leaders.

Governance Risk

• Provide procurement governance and guidance to internal and external stakeholders relating to the MUFG procurement policy and process.
• Resolve Supplier Issues Enquiries.
• Liaise with customers/departments to establish their needs; obtain relevant feedback and identify any issues arising in respect of suppliers and their products/services, including service level and other sustainable procurement related matters.
• Assist as required in the development and implementation of new initiatives, systems and procedures including sustainable procurement matters.
• To ensure adherence to the supplier management process including Procurement and Vendor Risk Management policies

The above list of key accountabilities is not an exhaustive list and may change from time-to-time based on business needs.

Experience Personal Attributes

Experience

• Tertiary qualification in a related field accounting, engineer, business or finance.
• 5 to 10 years experience in Analytics (preferably within Procurement/Purchasing).
• CIPS certificate is desirable, but not essential.
• Benchmarking and research commercial data and pricing experience.
• Experience of maturing a procurement operations function.
• Sound understanding of ERP systems e.g. Ariba, SAP or similar systems.
• Excel (Macros and Adv. Level Experience). Advanced formulas, dashboard presentations etc.
• Advanced level in managing IT financial budgets e.g. Opex and Capex.
• Knowledge in managing IT financial budgets.
• An understanding of the vast differences in vendor type and the specific details around software, hardware, platform and usage needs.

Personal Attributes

• Attention to detail and ability to cleanse and seek insights from data sources.
• Able to work autonomously given overall structure and broad tasks to achieve.
• Analytical, thorough and diligent approach.
• Able to work on several activities with competing priorities.
• Ability to analyse multiple data sources to inform best approach.
• Willing to work on a breadth of procurement related activities.
• Excellent interpersonal skills and able to work with stakeholders at all levels.
• Sound understanding of supply demand, supply chain management telecommunication.
• Ability to use organisational skills to streamline processes and organise and interpret large amounts of data.
• Strong quantitative, analytical and problem-solving skills.
• Ability to take initiative and be self-motivated.