Journal Editorial Officer Subject Matter Expert

Job Summary:

The Journal Editorial Office (JEO) plays a pivotal role in the efficient and effective operation of the peer review process for submitted manuscripts. This position involves overseeing administrative tasks, managing communication between authors, reviewers, and editors, and ensuring the timely progression of manuscripts through the review process. The JEO works closely with the Journal Editor-in-Chief and the editorial team to maintain the high standards and integrity of the journal.

Key Responsibilities:

1. Manuscript Management:

• Receive and record incoming manuscript submissions.
• Verify that submissions adhere to journal guidelines and initial suitability for peer review.
• Assign manuscripts to appropriate peer reviewers, considering their expertise, availability, and potential conflicts of interest.
• Maintain a comprehensive database of manuscript records and their status in the review process.

2. Reviewer Coordination:

• Identify and recruit qualified peer reviewers, ensuring diversity and expertise across subject areas.
• Maintain an up-to-date database of potential reviewers, including their areas of expertise.
• Monitor and track the progress of peer reviews, ensuring timely responses and completion.
• Facilitate communication between authors and reviewers as needed.

3. Communication Hub:

• Act as the primary point of contact between authors, reviewers, and the editorial team.
• Notify authors of editorial decisions, including revisions, acceptance, or rejection.
• Ensure timely and professional communication throughout the review process.
• Address author and reviewer queries and concerns effectively.

4. Quality Control:

• Monitor the quality and timeliness of peer reviews.
• Identify and address potential ethical issues, conflicts of interest, or breaches of confidentiality.
• Ensure strict adherence to journal policies and ethical standards.

5. Process Improvement:

• Continuously evaluate and improve the peer review process for efficiency and effectiveness.
• Stay informed about industry best practices and implement improvements accordingly.
• Collaborate with the editorial team to streamline workflows and optimize the peer review system.

6. Data Management:

• Maintain accurate records and databases of manuscripts, reviewers, and their activities.
• Generate reports on the peer review process and manuscript status for the editorial team and stakeholders.
• Ensure data security and confidentiality.

Qualifications:

• Masters degree in a relevant field (e.g., science, social science, humanities).
• Strong organizational skills with keen attention to detail.
• Exceptional written and verbal communication skills.
• Familiarity with scholarly publishing practices and ethical standards.
• Proficiency in manuscript submission and peer review systems is advantageous.
• Ability to work both independently and collaboratively in a team environment.
• Effective time management and multitasking abilities.
• Strong problem-solving skills.
• Commitment to maintaining the confidentiality and integrity of the peer review process.

The Journal Editorial Office (JEO) plays a vital role in ensuring the smooth operation of the peer review process, facilitating communication, and maintaining the quality and ethical standards of the journal. This role requires a diligent and organized individual with excellent communication skills and a passion for scholarly publishing.

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