Executive/ Sr. Executive- Examination

Job Purpose

• Act as a coordinator to conduct examinations of the university

3. Key Accountability

Strategic

• Support in execution of Examination office strategies

Operational

• To validate data entries in the ERP of all courses and take responsibility for maintaining validation and confirmation schedules in ERP and to coordinate data entry in ERP as per the instructions given by from ACOE/Dy.CoE/ CoE.
• To carry out planning and executing all validation activities and the creation of validation documentation and supervise and cross check the data entry.
• Exam related work allotted by ACOE/Dy.CoE/ CoE.
• To receive emergency and non-emergency calls and record significant information and address the problems and requests by transmitting information or providing solutions and receive and dispatch orders for products or deliveries
• Enter data in computer system and maintain logs and records of calls, activities and other information and to do all Tapal/Post/Courier related activity
• Process applications and file records and maintain updated files. Answer queries by searching and retrieving files.
• Update file information and process all incoming and outgoing correspondence.
• Perform data entry and create new folders and files.
• To check to ensure files are complete and aid people in retrieving information.
• To process and scan files to be entered into computer in digital database.
• Use scanners to convert forms, receipts, and reports into electronic format.
• Fax and photocopy files.
• Store and extract file information from computers
• Ensure confidentiality across the department.
• Maintain proper documentation of all the records at the examination department

Financial and Budget

• - Ensure budget pertaining to your areas of function is utilized, optimized and tracked

Collaborations

• Within the university functions

Academic

• Staying abreast of developments in the areas of role and responsibilities.

External Representation

• As and when required and essential in the role 4. Person Specification

Substantial Technical and Leadership experience

• Ability to get the work done by taking initiative and a reasonable aggressive approach.

External Relations and Corporate engagement

• Extend support whenever required in maintaining external relations and corporate engagements

Personal attributes and style

• Extremely good at communication.
• Good Inter-personal skills

Minimum Qualification & Experience

• Good & Fluent Communication Skills.
• Graduate / Post-Graduate in any stream
• Minimum 3-5 Year Experience.
• Well versed with MS Officer and Internet. 5. Communication & Working Relationship

Internal

• All Schools and Departments/function
• Departments
• Students

External

• Government Agencies
• Professional academic networks and societies
• Parents