Communication Associate

The Communication & Admin Associate plays a key role in supporting internal and external communication efforts and providing administrative assistance to various departments. This role combines office administration with communications support, making it essential for candidates to have excellent organizational, writing, and interpersonal skills. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple tasks in a dynamic work environment.

Key Responsibilities:

Communication Support:

1. Internal Communication:
• Assist in the preparation and distribution of internal communications, including company newsletters, announcements, and updates.
• Support the creation of content for company intranet, emails, and employee bulletins.
• Maintain internal communication platforms and ensure that information is current and accessible.
2. External Communication:
• Serve as point of contact for communication with Govt. Departments, Corporate, Celebrity, Clients, and Associates.
• Assist with media relations by managing press contacts, drafting media kits, and coordinating interviews or media inquiries.
• Support the development and execution of marketing campaigns, promotions, or product announcements.
3. Brand Consistency:
• Ensure that all communication materials align with the companys brand guidelines and tone of voice.
• Proofread and edit communication materials for clarity, grammar, and consistency.

Administrative Support:

1. General Administrative Tasks:
• Provide administrative support to various departments, including scheduling meetings, organizing travel, and handling correspondence.
• Prepare and manage documents, reports, presentations, and other materials as needed.
• Organize and maintain filing systems, both physical and digital, ensuring that records are up to date and easy to access.
• Answer phones, handle general inquiries, and redirect messages as necessary.
2. Scheduling & Calendar Management:
• Coordinate meetings, conference calls, and appointments for team members and executives.
• Assist in arranging logistics for meetings, events, and conferences (e.g., booking venues, sending invites, preparing materials).
• Monitor and maintain the executive’s calendar to ensure all events and deadlines are met.
3. Event Coordination:
• Assist with the organization and execution of company events, workshops, webinars, and seminars, including handling logistics, guest lists, and materials.
• Help manage event invitations, RSVP tracking, and post-event communications (e.g., thank-you notes, surveys).
4. Data Management & Reporting:
• Assist in collecting and organizing data for various reports and presentations.
• Maintain databases or spreadsheets, ensuring accurate and up-to-date information.
• Prepare routine reports related to communication activities, administrative tasks, or project progress.

Other Responsibilities:

• Support the development of internal and external presentations and proposals.
• Provide support for other office-related tasks as required, ensuring smooth day-to-day operations.

Qualifications:

Education:

• Bachelor’s degree in Communications, Marketing, Public Relations, Business Administration, or a related field.

Experience:

• 3-4 years of experience in administrative or communications roles, ideally within a corporate or non-profit environment.
• Experience with social media platforms, email marketing tools, or content management systems is a plus.

Skills & Abilities:

• Strong written and verbal communication skills, with an excellent command of grammar and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Ability to manage multiple tasks, prioritize effectively, and work independently.
• Strong organizational skills and the ability to handle a variety of administrative duties with minimal supervision.
• A creative mindset with the ability to contribute ideas for content creation and communication strategies.
• Strong interpersonal skills and the ability to interact with colleagues, clients, and external stakeholders professionally.

Personal Characteristics:

• Proactive, self-motivated, and able to work in a fast-paced environment.
• Strong attention to detail and commitment to accuracy.
• Collaborative team player with a positive attitude.
• Adaptable to changing priorities and able to manage competing demands.