Department Admin

Responsibilities and TasksCoordinate Department ResourcesCoordinate and handle schedules for assigned leadership.

Provide support to director level members on Micron software and systems.

Plan and complete office remodels and personnel moves.

Enter and lead work order requests.

Schedule rooms and setup for department meetings.

Arrange and track package shipments.

Coordinate onsite and offsite events including catering.

Schedule security access and escort site visitors.

Maintain Office Area Efficiency and SuppliesIdentify and promptly report hazards.

Train team members on proper use of area office equipment.

Schedule maintenance and repair area office equipment.

Maintain department areas and conference rooms.

Order business cards and corporate credit cards.

Order office supplies, laptops, telephones, and other business equipment.

Provide Management SupportManage calendars and keep track of critical appointments.

Organize complex and highly visible internal and external events.

Prioritize and manage multiple performance management activities.

Manage confidentiality of highly sensitive information and files.

Coordinate TravelSchedule travel and hotels for team members globally.

Train team members on the Travel system.

Process and reconcile expense reports.

Process Visa and passport requests.

Track travel expenses for senior staff.

Act as proxy for VP and senior staff.

Manage Information and DataCreate and distribute area reports.

Prepare meeting agendas and presentations.

Manage company related purchases.

Follow up with contacts made by VP and support cultivation of ongoing relationships.

Take meeting minutes, recordings if required, and follow up on meeting action items.

Keep the VP bio updated.

Respond to requests with materials regarding VP and organization in general.

Manage CommunicationsRespond to all team member inquiries.

Answer telephone calls, route calls or take messages.

Support and enhance the organization communication strategy.

Create, edit & distribute department information and other forms of communication.

Communicate changes in policy or business practices to affected team members.

Ensure the VP is informed of upcoming events and commitments.

Education Desired:Diploma, Bachelor s in business administration or Any combination of education, training, and experience which demonstrates the ability to perform the duties described.

Experience Desired:2-3 years experience in any of the following:Executive or Administrative to multitask and prioritize work in a fast-paced environment.

Detail oriented with the ability to maintain a high level of accuracy.

Ability to meet deadlines and complete work in a timely manner.

Ability to work well under pressure.

Ability to maintain a high level of professionalism and confidentiality.

Proficiency in travel software programs and other office productivity tools.

Strong decision-making skill.

Versatile with the ability to work independently as well as collaboratively as a great teammate.

Strong communication skills (written, verbal and presentation).

Respect and adhere to confidentiality.

Comfort in working with all levels within and across the organization.

Ability to prioritize and make sound judgment.

Proficiency with Microsoft Office Suite such as Excel, PowerPoint, Word and SharePoint.

Experience and ability to meet deadlines and dynamic schedules.