Administration Assistant

Greet persons entering the office, determine nature and purpose of visit, and direct/escort to destination

Open, read, and prepare answers to routine letters

Locate and attach appropriate files to incoming correspondence requiring replies

Take and distribute meeting minutes to appropriate individuals

Handle and distribute incoming and outgoing mail

Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc Transmit information or documents using a computer, mail, or facsimile machine

Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests

Operate standard office equipment other than computers such as telephone, typewriter, fax, photocopier, calculator, and electronic peripherals

Document and communicate all guest requests/complaints to appropriate personnel

Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets

Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees

Speak with others using clear and professional language, and answer telephones using appropriate etiquette

Welcome and acknowledge all guests according to company standards, anticipate and address guests service needs, assist individuals with disabilities, and thank guests with genuine appreciation

Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance

Perform other reasonable job duties as requested by Supervisors