HR Payroll Executive

Job Title: Executive/ Assistant Manager Payroll

Job Purpose:

The Payroll Executive is responsible for ensuring the accurate and timely processing of payroll for all employees. This includes calculating wages, maintaining records, managing benefits, deductions, and taxes, and ensuring full compliance with payroll-related legal and organizational requirements.

Key Responsibilities:

1. Payroll Processing:

• Prepare and process monthly payroll for all employees with accuracy and adherence to deadlines.
• Calculate and verify gross-to-net salary payments, including overtime, bonuses, and other allowances.
• Ensure proper application of deductions such as taxes, benefits, and loans.
• Manage full and final settlements for exiting employees.
• Regularly update and maintain payroll records, reflecting changes such as pay rate adjustments, new hires, or terminations.

2. Statutory Compliance:

• Ensure compliance with applicable labor laws and tax regulations, including Provident Fund (PF), Gratuity, Income Tax, and other statutory deductions.
• Prepare and file tax returns, provident fund contributions, and other statutory filings accurately and on time.

3. Employee Queries:

• Serve as the primary point of contact for employee payroll inquiries.
• Address and resolve payroll discrepancies or concerns promptly and professionally.

4. Reconciliation and Reporting:

• Reconcile payroll data, including salaries, bonuses, and deductions, ensuring accuracy and consistency.
• Generate and submit regular payroll reports for management and finance purposes.

5. Record Keeping:

• Maintain and update employee records in the payroll system.
• Ensure secure and proper storage of payroll documents in compliance with company policies and legal requirements.

6. Other Responsibilities:

• Support internal and external audits related to payroll and benefits.
• Safeguard the confidentiality of sensitive payroll data.
• Collaborate with the finance department to ensure accurate payroll budgeting and reporting.
• Oversee the timely disbursement of salaries, bonuses, and other payroll-related payments.

Required Skills and Competencies:

• Strong knowledge of payroll systems and processes.
• Familiarity with labor laws and statutory compliance in India.
• Proficiency in MS Excel and payroll software.
• Excellent attention to detail and numerical accuracy.
• Strong organizational and time-management skills.
• Effective communication and problem-solving abilities