EA To Directors

Responsibilities
Reception -

Managing the reception - attending office calls and managing visitors
Screen and direct phone calls and distribute correspondence.
Greet and welcome guests as soon as they arrive at the office.
Direct visitors to the appropriate person.
Answer, screen, and forward incoming phone calls
Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, Joining forms, and brochures)
Manage the Housekeeping team and Office boys for Proper Cleaning of the office and Cafeteria.
Perform other clerical receptionist duties such as filing, photocopying, etc.
Maintain office security by following safety procedures and controlling access via the reception desk.
EA to directors -
Make travel and accommodation arrangements as per the Director's instructions.
Take minutes during meetings (Directors)
Scheduling appointments, maintaining an events calendar, and sending reminders.
Handling all bookings & reservations
Handle directors credit/debit cards, make personal payments, handle couriers/mails
Order and manage Lunch and refreshments for Directors and their guests.
Typing, formatting, and editing reports, documents, and presentations for directors
Manage information flow in a timely and accurate manner
Provide basic and accurate information in person and via phone/email

Requirements and skills
Work experience as an Executive Assistant, Personal Assistant or similar role
Excellent MS Office knowledge, Google Drives, Emails Etc.
Outstanding organizational and time management skills
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines, Travelling Booking Apps, Zomato, Hotel Booking apps etc.)
Excellent verbal and written communication skills
Discretion and confidentiality
Ability to multitask and prioritize tasks effectively.
Flexibility to adapt to changing priorities and deadlines.
Observing best business practices and etiquette.