Personal Assistant To Director

Position Personal Assistant cum Admin for Director

Location Vashi, Navi Mumbai & BKC, Mumbai

Work Days - 6 Days Working (3 Days in Vashi and 3 Days in BKC)

Experience – 8-12 years

Roles and Responsibilities: -

1. Managing the Director’s diary and schedule, coordinating with the Director’s driver on the daily and weekly schedules.

2. Making the Director’s travel arrangements.

3. Managing the Director’s office and communications.

4. Ensuring the smooth operation of maintenance and services in the residence.

5. Arranging all aspects of official events in the office, residence, and external venues, in coordination with the Director’s

6. Assisting with the successful organisation of ministerial and official visits.

7. Maintain records of Director’s contacts.

8. Screen calls, enquiries and requests and deal with them when appropriate.

9. Assist to Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.

10. Produce documents, briefing papers, reports, and presentations for the Director.

11. Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting, briefings, and meeting papers.

12. Meet and greet visitors at all levels of seniority.

13. Any other duties as may reasonably be required by the Directors.

14. Handling Housekeeping staffs, Maids, Gardner's, Driver's and Vendors etc.

Desired Candidate Profile: -

1. MBA/PG or Equivalent from any reputed university.

2. Knowledge of office management systems and procedures.

3. Excellent time management skills and ability to multi-task and prioritize work.

4. Attention to detail and problem-solving skills.

5. Excellent written and verbal communication skills.

6. Strong organizational and planning skills.

7. Proficiency in MS Office.

8. Ability to function well in a high-paced and at times stressful environment.