Secretary or Personal Assistant To EVP

Hi,

We are having an opening for a Secretary to EVP at our Mumbai location.

Key Job Responsibilities

• Maintaining calendar & sending invites for the meetings on Stakeholders behalf.
•  Answering calls, taking messages and handling correspondence.
• Respond to queries in person, via telephone or email
• Typing, preparing and collating reports.
• Compose letters, memos and emails
• Maintain general company record systems to uphold accurate files.
• Screen documents, book meeting rooms, set up conference calls and take messages
•  Managing databases.
• Implementing new procedures and administrative systems
• Liaisoning with relevant organisations and clients
• Processing bills or reimbursement
• Processing bills related to IT in SAP
• Perform administrative tasks, including filing and photocopying

Education: Any Graduate

Experience: 5+

Skills:

• Good communication, customer service and relationship-building skills
• Teamworking skills
• Organisation and time management skills
• Attention to detail
• Negotiation skills
• Assertiveness
• Flexibility
• Tact, discretion and diplomacy
• The ability to be proactive and use your initiative: to see what needs doing and to do it
• The ability to use standard software packages (eg Microsoft Office) and to learn packages if required.
• Work involves handling sensitive issues and confidential information requiring discretion on the employee's part.
• Ability to multi task, successfully adapt to changes in work priorities.