Executive Assistant

Please APPLY with this link - https://leewayhertz.zohorecruit.in/jobs/Careers/32567000017777899/Executive-Assistant?source=CareerSite

Job Description -

Job Summary

We are seeking a seasoned Executive Assistant with 10+ years of experience to provide
comprehensive support to our executive team in Gurgaon. The ideal candidate will have a
proven track record of delivering exceptional administrative assistance at a senior level,
demonstrating outstanding organizational and communication skills. If you are proactive,
detail-oriented, and thrive in a dynamic and fast-paced environment, we encourage you to
apply.

Job Responsibilities

• Manage the CEOs and other executives' calendars, including scheduling complex meetings, appointments, and travel arrangements.
  
• Prepare, edit, and review high-level correspondence, reports, and presentations for executive leadership.
  
• Handle sensitive and confidential information with utmost discretion and professionalism.
  
• Organize, coordinate, and facilitate virtual and in-person meetings, including preparing detailed agendas, recording accurate minutes, and ensuring follow-up on action items.
  
• Serve as the primary liaison between the executive team and internal/external stakeholders, ensuring seamless communication.
  
• Oversee the planning and execution of high-priority projects and company-wide initiatives.
  
• Manage project tracking tools, monitor progress, and provide regular updates to the executive team.
  
• Arrange and manage domestic and international travel, including flights, accommodations, transportation, and visa documentation.
  
• Create detailed travel itineraries and oversee expense reporting, ensuring adherence to company policies.
  
• Oversee office administration, including vendor management, timely approvals, and procurement of office supplies.
  
• Handle incoming and outgoing communications, such as emails, calls, and correspondence, prioritizing and escalating as needed.
  
• Ensure timely processing of vendor payments and bills while maintaining accurate records.
  
• Act as a trusted partner to the executive team, anticipating needs and proactively addressing challenges.
  

Requirements

Candidate Profile:

• Bachelors or Master’s degree in Business Administration, Communications, or a related field.
  
• Minimum of 10 years of experience as an Executive Assistant or in a senior administrative role, preferably supporting C-level executives.
  

Candidate Required Skills:

• Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
  
• Strong verbal and written communication skills with experience in preparing executive-level reports and presentations.
  
• Exceptional organizational skills, attention to detail, and the ability to manage multiple priorities simultaneously.
  
• Proactive mindset with strong problem-solving abilities and a focus on delivering results.
  
• Experience in managing travel arrangements, event coordination, and project tracking for senior executives.
  
• Professional demeanor and excellent interpersonal skills to interact with senior stakeholders and clients.
  
• Proven ability to maintain discretion and confidentiality when handling sensitive information.
  
  

LeewayHertz is an equal opportunity employer and does not discriminate based on race, color, religion, sex, age, disability, national origin, sexual orientation, gender identity, or any other protected status. We encourage a diverse range of applicants.