Executive Assistant

Role & responsibilities

Provide sophisticated calendar management for the CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.

Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of the Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.

Complete a broad variety of administrative tasks that facilitate the CEOs ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.

Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine the appropriate course of action, referral, or response, exercising judgment to reflect CEOs style and organization policy.

Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.

Preferred candidate profile

1. Strong ability to execute work with a diversity, equity, and inclusion lens.

2. Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.

3. Strong verbal and written communication skills.

4. Exceptional organizational skills and impeccable attention to detail.

5. Make appropriate, informed decisions regarding priorities and available time.

6. Ability to complete a high volume of tasks and projects with little or no guidance.

7. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.

8. Able to maintain a high level of integrity and discretion in handling confidential information.

9. Excellent judgment is essential.