Executive Assistant To Director

Job Description Roles & Responsibilities
Administrative & Executive Support:

• Act as the primary point of contact between the Director and internal/external stakeholders.
• Manage the Director's calendar, scheduling appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize emails, calls, and other communications.
• Maintain and update confidential files, records, and databases.

Strategic Coordination & Reporting:

• Handle operations by coordinating with different departments.
• Generate reports, analyze data, and provide actionable insights for decision-making.
• Track and follow up on key action items and deliverables across departments.
• Assist in research and compiling data to support business strategy development.

Meeting & Communication Management:

• Organize and coordinate meetings, including logistics and technical setup.
• Prepare briefing materials, ensuring the Director is well-prepared for engagements.
• Coordinate with department heads and clients to ensure high-quality deliverables within deadlines.
• Maintain confidentiality while handling highly sensitive information.

Operational & Cross-Functional Support:

• Ensure smooth operations by liaising with all shared services departments.
• Streamline administrative processes and improve workflow efficiency.
• Oversee internal and external correspondence on behalf of the Director.
• Support in strategic decision-making by analyzing data from multiple verticals.

Skills:

• Excellent written and verbal communication (English, Hindi).
• Proficient in MS Office (Excel, PowerPoint, Word, Outlook).
• Strong analytical, problem-solving, and decision-making abilities.
• Ability to multitask, prioritize, and work under pressure.
• Strong organizational and coordination skills.
• High level of discretion and confidentiality.