Associate - Front Desk & Admin

About the role:

We are seeking a highly organized and personable Admin cum Front Desk Executive to be the face of our company while managing administrative and front desk responsibilities. The ideal candidate will ensure smooth office operations, provide exceptional guest experiences, and support various administrative functions.

Front Desk Management:

• Create a welcoming, professional environment for visitors
• Manage incoming calls, emails, and queries, directing them to the appropriate departments.
• Ensure proper coordination of meeting room bookings and visitor management.

Administrative Support:

• Assist in day-to-day administrative operations, including documentation, data entry, and record-keeping.
• Manage office supplies inventory and place orders as needed.
• Coordinate courier and postal services efficiently.
• Support HR and other departments in scheduling interviews and organizing events.
• Assist in travel and accommodation arrangements for employees and guests.

Facility & Vendor Coordination:

• Oversee office maintenance and liaise with vendors for repairs and services.
• Coordinate with housekeeping staff to ensure cleanliness and upkeep of office premises.
• Ensure smooth functioning of office equipment like printers, telephones, and workstations.

Your key qualifications & competencies:

• Bachelors degree in any discipline.
• 2-5 years of experience in an administrative or front desk role.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, PowerPoint) and office management software.
• Strong organizational and multitasking abilities.
• Ability to work independently and handle confidential information with discretion.