Executive Assistant

Role Overview:

We are looking for a highly organized and proactive Executive Assistant to support the Managing Director of our real estate development and sales company. The role involves managing schedules, coordinating meetings, preparing reports, and ensuring the seamless execution of administrative and strategic tasks.

Key Responsibilities:

1. Administrative Support:
   
• Manage the Managing Director's calendar, schedule meetings, and organize travel arrangements.
• Handle correspondence, emails, and phone calls on behalf of the MD.
2. Coordination:
   
• Liaise with internal teams, clients, and external stakeholders to ensure smooth communication and task follow-ups.
• Organize and coordinate meetings, including preparing agendas, minutes, and action points.
3. Documentation and Reporting:
   
• Prepare and review presentations, reports, and documents for internal and external meetings.
• Maintain accurate records, files, and confidential information.
4. Project Management:
   
• Assist in tracking the progress of ongoing projects and ensuring deadlines are met.
• Conduct research and provide insights to support decision-making.
5. Strategic Support:
   
• Provide support in high-level meetings, including taking notes and following up on action items.
• Handle special assignments, projects, or initiatives as delegated by the MD.
6. Event Planning:
   
• Organize and coordinate corporate events, site visits, and partner/client engagements as required.
7. Confidentiality and Discretion:
   
• Handle sensitive and confidential information with utmost professionalism.

Qualifications and Skills:

• Education: Bachelors degree in Business Administration, Real Estate, or a related field.
• Experience: 5+ years as an Executive Assistant or in a similar role, preferably in the real estate industry.
• Skills:
• Exceptional organizational and multitasking skills.
• Strong written and verbal communication.
• Proficiency in MS Office and project management tools.
• Ability to work under pressure and handle tight deadlines.
• Problem-solving mindset and attention to detail.

Perks and Benefits:

• Competitive salary package.
• Opportunity to work closely with leadership and contribute to strategic decisions.
• Exposure to the dynamic real estate sector and premium projects.

This role is ideal for a proactive professional who thrives in a fast-paced environment and is passionate about contributing to the success of a leading real estate company. Apply now to be an integral part of our leadership team!