Payroll Specialist - SAP Experience

Role & responsibilities

• Timely and accurate payroll processing for employees and ex-employees
• Timely Statutory Compliances for all payroll & allied processes
• Ensuring all payroll transactions are processed efficiently
• Collecting, calculating, and entering data in order to maintain and update payroll information
• Compiling information related to earnings, deductions, taxes, leave, and non-taxable wages and reporting on the same.
• Preparing ad hoc payroll financial and operational reporting as needed

Timely Documentation of processes and SOPs and closure of audit requirements/queries

• Publishing & Reviewing the Payroll Calendar
• Administering monthly Payroll as per the business requirement through SAP
• Statutory Compliance for PF, ESI, Professional Tax, LWF and Income Tax
• Stakeholder management with Business HR SPOC for all payroll and compliances related activities
• Processing of Full and Final Settlement for timely payment to ex-employees and monitoring/reporting through dashboard/tracker
• Preparation of monthly/quarterly/half-yearly/annual challans and submission of returns for Statutory payments (PF, ESI, PT, LWF, Gratuity, Statutory Bonus and Income Tax).
• Reviewing payroll information for monthly financial closing and preparing provisions for the payroll, reimbursements and statutory liabilities
• Meal Voucher Order & Payment review
• Resolve payroll and compliances queries and do root cause analysis to mitigate system and process challenges
• Monthly Review with Business on Payroll issues
• Providing timely information for quarterly and year-end closing for Leave Encashment & Gratuity Actuarial Valuations
• Bonus Payment calculations and monitoring
• Business visit for payroll process improvements and new initiatives
• LTA Process & Payment as per Policy
• Income Tax Declarations review for payroll processing
• Investment proofs checking and validations for payroll processing through SAP
• Flexi Pay administration
• Liasioning with IT team on SAP technical issues related to payroll
• Liasioning with IT & Finance team for new Wage type creation & GL Mapping process
• Support for Process Transition related to payroll and allied activities

MIS

• Manpower & Salary Cost data
• Joiners / Resigned / Exited Employees reconciliations and reporting for Payroll processing
• Transfer In/Out employees reconciliation and ensuring compliance to the group compensation policies and procedures
• Reporting of Absenteeism and separated employees for full and final monitoring

Audit Support

• Payroll
• Full & Final Settlement
• Statutory Compliances
• System & Process Audits
• Internal Audit
• Finance Audit

External Auditors

Preferred candidate profile

• Commerce Graduate
• 4-6 years experience in managing Payroll and Compliances independently for a mid-sized company/ multiple entities with headcount of ~3K in diverse business scenario preferably in Shared Services/BPO.
• Hands-on experience in managing Payroll & allied Statutory Compliances (PF, ESI, Professional Tax, LWF, Statutory Bonus, Salary TDS and Gratuity) essential
• Working Knowledge on SAP Payroll (Mandatory)
• Knowledge of payroll accounting (essential)

Experience of working in shared services/automated HR System & Payroll setup (desired)