Finance Executive

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you ve got deep experience in commercial real estate, skilled trades or technology, or you re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:
Providing onsite support
Checking and verifying of all invoices received from vendors.
Invoice tracking on a daily basis against the relevant GL codes for proper accounting
Follow up with multiple spoc for invoice approvals and clearance
GR activity for Principal vendor invoices before cut off (Daily till 16th of the month)
PO and budget update in tracker
Daily query update to JLL FM team on POR (PO process ) and approvals. POR will be shared by ops team to FSC
Update pending invoices and communicate respective team on status
Update tracker on a daily basis for PO, Invoices and vendor invoice status
Coordinate with team for timely submission of invoices.
Scrutinise invoices for correctness acknowledged by ops team based on delivery, service, billing terms, etc.
Submitting the Non-Principal (Utility & PO invoices) to Accounts payable team and tracking the same till
invoices reflects in Google tool
Information to team/vendor on rejection invoice and follow up till the correct invoice is processed
WeeklyTask
Weekly checks on vendor payment and update Finance lead on pending payments to vendors
Weekly check on Open GR or unmatched invoices
Weekly check with P2P team on Non Principal vendor payments ( Including Utility)
Tracking of Open PO and closer activity to FSC team
Raising the Tickets to p2p@ for a couple of reasons. (for that reason payment request & invoices not found in
the system)
Monthly Activity
Raising PRF process for all non PO invoices like guest house rental, utility
Coordinate with team for timely submission of monthly accruals/Forecast, collate and analyze data and update
the same to client
Monthly catch up with Google FM team for site wise break up
Training team / new members on invoice processing and PO raising method
Updating forecast template for discussion with client post coordination with JLL FM team with comments onforecast
Updating forecast in Tracker post approval from Google FM in forecast discussion
Updating accruals in Trackers post confirmation from JLL FM team
Obtain No Due certificates from all vendors on a quarterly basis to ensure zero outstanding
Maintain all contracts in line with the rate cards and P2P process.
Updating comments against recon file on a quarterly basis
Monthly reports:
Update Accruals for Principal vendor on a monthly basis within defined timeline
Preparing data and sharing the same with JLL FM team for MMR
Updating details for Monthly MIS which is shared by Finance lead along with comments against the variance
Update the major variance comment seen on month end against the variance report
Confirming cost allocation to map with Google GL code to Finance lead for month end JV activity
Comment on Open GR at month end and open PO and invoices
Meeting the clients facilities needs
At JLL, we put client satisfaction at the front and centre of everything we do. If you share our values, we will be more
than happy to work with you. In this role, you ll be responsible for working closely with clients and suppliers onsite to
identify their facility-related enquiries and requirements such as follows :-
Accuracy in processing of invoices.
Zero pending invoices for processing
Zero invoices rejections
Minimize the TAT for processing of all invoices.
Maintaining +/-2% variance as agreed with client
Maintaining monthly books closure activity with variance report on a monthly basis
Vendor payments on time and NDC activity
Your planning and budgeting skills will also be vital to the job, as you ll take part in the procurement of vendors and services from time to time

Location:

If this job description resonates with you, we encourage you to apply even if you don t meet all of the requirements. We re interested in getting to know you and what you bring to the table!

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