Upload Button Icon Add office photos
Engaged Employer

i

This company page is being actively managed by JLL Team. If you also belong to the team, you can get access from here

JLL Verified Tick

Compare button icon Compare button icon Compare

Proud winner of ABECA 2024 - AmbitionBox Employee Choice Awards

zig zag pattern zig zag pattern
filter salaries All Filters

262 JLL Jobs

Executive, Facilities

1-2 years

Mumbai

1 vacancy

Executive, Facilities

JLL

posted 20hr ago

Job Description

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you ve got deep experience in commercial real estate, skilled trades or technology, or you re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.


Position s Goal
To provide operational and administrative support to the Facility Management team assigned.
Use initiative and creativity in performance of IFM operations duties and assist the team in implementing more efficient work practise.
Administer Standard Operating Procedure for all Soft service areas working with the site Assistant Manager to provide timely reports to the Facility Management.
Deliverable Role/Responsibilities
Provide support to the AFM to ensure critical operational items are attended to within agreed time frames
To provide relief support to the FA site teams as needed, including but not limited to the positions of Client Interface Administrator, Facilities Administrator, Facilities Officer, etc.
To assist with the site audits floor walks to be undertaken on entire Client site
Assisting in tabulating site defects leading from the audits floor walks and assisting with the setting of deadlines for the defects to be rectified
Ensure timely training reporting thereafter for Housekeeping, Dispatch, Pantry Boys, Cafeteria staff etc
Full responsibility of the site during the entire shift
Filing of site related documents including but not limited to challans, GRN s etc
Ensure enough consumables stock is maintained on site any shortfalls to be reported to the site lead
Ensure all processes are followed as per the Standard Operating Procedures of BACI viz. Stationery, midnight snacks etc, material movement etc.
Timely submission of reports as requested by Asst Manager Facility Manager
Ensure employee health safety related services
Ensure that appropriate vendor escalation process is followed
Ensure that all cleaning maintenance schedules are adhered to
Ensure completing any specific responsibilities as specified by the managers
Tracking of Facility Operating Expenses
Processing of all invoices for payment - first take approval of Client / FM and then submit to MIS and billing department.
Liaison with the client Finance team
Client billing / invoicing and follow up payments by clients
Monitoring of all housekeeping / pantry / stationery consumables and ensure reordering
Maintenance of Billing Tracker
Arrangement of all consumables and supplies for Client / VIP visits and arranging / blocking of Board rooms for meetings and Conferences and brief the Receptionist.
Taking regular Facility rounds of the property and co-ordinate with various teams like House Keeping, Security, Maintenance and Keep AFM / FM updated.
To prepare the snag list Soft copy date wise and coordinate with BMS and housekeeping to close the noticed points.
Proper check on vending machines and photocopier machine reading.
Checking H.K attendance on daily basis.
To check food quantity, and Food testing before lunch/Dinner starts
Coordinating for Medical Emergencies as and when required
Take regular briefings of Help Desk/ Mail room Executive.
Provide management advice to Helpdesk for escalated issues.
Insure immediate response to priority Calls.
Coordinate with facilities helpdesk regarding the arrangements of the day.
Oversee the Front office Function during the shift
Ensure Visitors are promptly attended by FOE
Ensure that FOE has placed newspaper and magazine in the reception area.
Oversee the Mailroom process during the shift.
Provide management advice to Mailroom for escalated issues
To check the attendance of our vendors employee.
Prepare weekly shift/duty rosters for Helpdesk, Front Desk, and Mailroom,
Manage the inventory control of all facility related items.
Maintain Proper Log Book and mention the follow up jobs if pending in next shift.
Log Book Shared with FM every in every shift.
Education / Yrs. of Experience
Bachelors Degree in any discipline, a minimum of 1-2 years of experience in a corporate environment. Tertiary
qualifications in building management and/or business desirable. Proven ability to function effectively as part of a
team. Proven ability to initiate and follow through with improvement initiatives
Skill Sets
Exposure and experience in dealing with multinational corporate organizations
Ability to adapt and perform under pressure
Possess strong interpersonal skills with the ability to build rapport quickly.
Good communication skills

Location:

On-site -Mumbai, MH

If this job description resonates with you, we encourage you to apply even if you don t meet all of the requirements. We re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle ( JLL ) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.


Employment Type: Full Time, Permanent

Read full job description

JLL Interview Questions & Tips

Prepare for JLL Executive roles with real interview advice

Top JLL Executive Interview Questions

Q1. What is the works permit systems and what is the height and got work
Q2. What are different maintenance procedures,How can one ensure for zero breakdown for equipments.
Q3. What is safety in ACB, VCB, DG set?
View all 166 questions

What people at JLL are saying

3.5
 Rating based on 37 Executive reviews

Likes

Nothing just you have job to feed Engineering wise their team has knowledge about Ht and LT electrical distribution.

Dislikes

Company believes vendors are the key to success. They don't believe in their team they are just for name sake. Only a guy who has engineering degree but has zero knowledge of engineering can survive here. There you will see lots of people here. If a guy who is engineer thinks that iw will make a career mr or ms i carrier is fi..Read More

  • Salary - Bad
  • +5 more
Read 37 Executive reviews

Executive salary at JLL

reported by 170 employees with 1-10 years exp.
₹2 L/yr - ₹7.5 L/yr
8% less than the average Executive Salary in India
View more details

What JLL employees are saying about work life

based on 4.9k employees
58%
53%
56%
95%
Flexible timing
Monday to Saturday
No travel
Day Shift
View more insights

JLL Benefits

Health Insurance
Job Training
Soft Skill Training
Cafeteria
Work From Home
Team Outings +6 more
View more benefits

Compare JLL with

CBRE

4.2
Compare

Colliers India

3.9
Compare

Cushman & Wakefield

4.2
Compare

Knight Frank

4.0
Compare

ANAROCK Property Consultants

3.7
Compare

Savills

4.0
Compare

Embassy Services

3.8
Compare

Vascon Engineers

3.6
Compare

Godrej Properties

3.7
Compare

NoBroker

3.2
Compare

K Raheja Corp

4.3
Compare

SMEC

3.8
Compare

ASSA ABLOY

3.6
Compare

DS-MAX Properties

3.8
Compare

Gleeds Hooloomann Consulting

3.8
Compare

Real Estate Group

4.1
Compare

Insurance Company

4.0
Compare

Vasavi Group

3.9
Compare

Pyramid Infratech

3.7
Compare

Risland India

3.5
Compare

Similar Jobs for you

Facility Executive at JLL

Bangalore / Bengaluru

2-6 Yrs

₹ 4-8 LPA

Facility Executive at JLL

Kochi

2-3 Yrs

₹ 4-5 LPA

Facility Manager at Chatrabhuj Narsee School

Pune

2-4 Yrs

₹ 4-8 LPA

Senior Executive at C&W Services

Gurgaon / Gurugram

1-3 Yrs

₹ 5-7 LPA

Front Office Executive at JLL

Bangalore / Bengaluru

1-3 Yrs

₹ 3-5 LPA

Senior Facility Executive at Sumadhura Infracon Pvt. Ltd.

Bangalore / Bengaluru

2-5 Yrs

₹ 1-5 LPA

Facility Manager at Accordion Partners

Hyderabad / Secunderabad

1-5 Yrs

₹ 5-10 LPA

Facility Coordinator at INVITROGEN BIOSERVICES INDIA PRIVATE LIMITED

Bangalore / Bengaluru

2-5 Yrs

₹ 4-7 LPA

Engineering Executive at JLL

Chennai

2-5 Yrs

₹ 4-5 LPA

Facility Executive at JLL

Bangalore / Bengaluru

2-5 Yrs

₹ 4-5 LPA

JLL Mumbai Office Location

View all
Mumbai Office
JLL Mumbai, Level 7, Tower A, Peninsula Business Park, Senapati Bapat Marg, Lower Parel Mumbai
Maharashtra 400013

Executive, Facilities

1-2 Yrs

Mumbai

20hr ago·via naukri.com

Transport Coordinator

2-7 Yrs

₹ 5 - 5.5L/yr

Mumbai

20hr ago·via naukri.com

MIS Executive

2-5 Yrs

Hyderabad / Secunderabad

20hr ago·via naukri.com

Lobby Ambassador

0-3 Yrs

Hyderabad / Secunderabad

20hr ago·via naukri.com

Analyst - Digital Marketing

0-4 Yrs

Gurgaon / Gurugram

20hr ago·via naukri.com

Senior Project Engineer

4-9 Yrs

Hyderabad / Secunderabad

20hr ago·via naukri.com

Senior Specialist, Brand Analytics

8-10 Yrs

Gurgaon / Gurugram

20hr ago·via naukri.com

Shift Engineer

4-5 Yrs

Mumbai

20hr ago·via naukri.com

Shift Engineer

3-5 Yrs

Bangalore / Bengaluru

20hr ago·via naukri.com

Senior Specialist, Campaign Performance

8-10 Yrs

Gurgaon / Gurugram

20hr ago·via naukri.com
write
Share an Interview