Office Admin Executive

Note : Male candidates are Preferred.

Job Responsibilities

• Responsible for all daily office functionality related matters and ensure the daily office operations are intact.
• Making sure that all admin activities are handled carefully and within the given budget.
• Organize office operations, activities and execute them timely.
• Highlight office admin related issues to seniors and work towards fixing them.
• coordinate office activities and operations to secure efficiency and compliance with company policies
• Supervise administrative staff and divide responsibilities to ensure performance
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Manage outdoor activities to meet business requirements
• Contribute towards end-to-end office administration in coordination with the HR Team.
• Assist other departments (IT, Accounts etc.) on the local admin activities as per the business requirements.

Qualifications and Skills

• Proven experience as an office administrator, office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software (ERP etc.)
• Qualifications in secretarial studies will be an advantage
• High school diploma: in office administration or relevant field is preferred.
• Flexible to support during odd hours