Export Documentation Executive

Key Responsibilities

1. Documentation & Compliance

• Prepare and verify export documentation, including invoices, packing lists, bills of lading, certificates of origin, and other necessary documents.
• Ensure compliance with international trade laws, export regulations, and customs requirements.
• Coordinate with freight forwarders, shipping lines, and customs brokers for smooth shipment processing.
• Manage Letters of Credit (LC), bank documents, and payment terms with financial institutions.
• Maintain accurate records of all export transactions for audits and reference.

2. Coordination & Communication

• Liaise with internal departments such as sales, finance, and logistics to ensure timely document preparation.
• Communicate with overseas buyers and suppliers regarding shipping schedules and document requirements.
• Address and resolve discrepancies or delays in export documentation.

3. Logistics & Shipment Tracking

• Track and monitor shipments to ensure on-time delivery.
• Work closely with shipping carriers to coordinate the movement of goods.
• Handle any issues related to freight, customs clearance, or cargo insurance claims.

4. Reporting & Data Management

• Maintain a database of export shipments and documentation.
• Generate periodic reports on export activities, compliance status, and shipment performance.

Required Skills & Qualifications

• Education: Bachelor's degree in International Business, Logistics, Supply Chain, or a related field.
• Experience: 3+ years in export documentation, logistics, or international trade.

• Skills:
• Strong knowledge of export regulations and documentation requirements.
• Proficiency in MS Office (Excel, Word) and ERP/logistics software.
• Excellent communication and coordination skills.
• Attention to detail and ability to work under tight deadlines.
• Problem-solving and multitasking abilities.

Work Environment & Schedule

• occasional visits to ports, 5 days working with flexible office timing .