Facility Manager/ Account Manager

Role & responsibilities

Facility Operations:

1. Oversee the day-to-day operations of the three floors, ensuring all areas, including common spaces, café pantry, and offices, are well-maintained.

2. Monitor and manage all building services, Including HVAC, lighting, and security systems.

3. Coordinate repairs and maintenance for mechanical, electrical, and plumbing systems.

4. Front Office & Reception Management

5. Supervise the front office and reception area to ensure excellent customer service and efficient visitor management.

6. Liase with Internal trams and external vendors to ensure smooth coordination of activities

Cate Pantry Management:

1. Oversee the cafe and pantry services to ensure timely restocking, cleanliness, and efficient service

2. Coordinate with vendors for food and beverage supplies and ensure quality control

3. Technical & Maintenance Services

4. Plan and execute preventive maintenance schedules for building equipment and infrastructure

5. Ensure compliance with safety standards and regulations in all technical and maintenance activities

Event Management:

1. Plan, coordinate, and manage internal and external events within the facility, ensuring all Logistical requirements are met.

2. Work closely with trams to ensure events run smoothly and meet the expected standards.

Billing & Budgeting:

1. Monitor and manage the site's financial operations, Including vendor payments and billing for services.

2. Prepare and maintain budgets, expense reports, and financial documentation for the facility

Vendor & Contractor Management:

1. Liason with external vendors, service providers, and contractors to mainly delivery of services and adherence to contracts.

2. Negotiate and manage vendor contracts to contracts costs and services.

Project Management:

1. Lead and manage facility-related projects, including planning, execution, and closure.

2. Develop project scopes, timelines, and budgets, ensuring projects are completed on schedule and within budget. Coordinate with various stakeholders, including contractors, vendors, and internal teams, to ensure successful project outcomes.

3. Monitor project progress, resolve issues, and report on project status to senior management.

4. Ensure all projects comply with relevant regulations and standards.

Compliance & Safety:

1. Ensure all activities comply with health and safety regulations.

2. Conduct regular safety audits and implement corrective actions when necessary.

3. Ensure compliance with state and central government regulations, including building codes, environmental laws, fire safety standards, and other relevant legislation.