Company Secretary

Job Description:

1. Preparation of Notice, Agenda, and Resolutions for all meetings of Board, Committees and Shareholders / Members and preparation of Minutes for all the meetings within the timeline prescribed under secretarial standards.
2. Ensure to collect the details/information/response from the internal departments for Annual Report and Action Taken Report points from the meetings.
3. Timely compliance of all Secretarial Activities i.e. Pre and Post Events and understanding of various and critical provisions of Companies Act, 2013 and the Rules.
4. Ensure that secretarial audit is conducted as per prescribed timelines and compliance of the Organization with all applicable law.
5. Relationship building with all stakeholders including internal departments and coordinating and closely monitor with the Consultants, Practising Company Secretary for MCA/ROC compliance-related activities.
6. Timely preparation and filing of forms before MCA, stock exchange and other regulatories and proper maintenance and updation of statutory registers, returns, forms etc and filing forms and other documents in a methodical way for easy retrieval.

Legal profile:

1. Drafting of Agreements, MOUs, NDAs, Contracts, Notice and other commercial documents, HR-related matters and finalizing the same in coordination with internal teams and HODs.
2. Ensuring proper liaison with the external consultants, lawyers, law firms, for handling ongoing legal matters, legal cases, legal notices and preparation of briefing notes, handling briefing session with the external consultants, lawyers etc and procuring legal advice for the task/ matter assigned for.
3. Advising and supporting on transactions, claims liability, filing of cases, prosecuting or defending lawsuits, legal rights, and obligations.
4. Identifying and managing legal risks in contracts, agreements and service operations, etc.
5. Preparing, and collating details for timely renewal of D&O Policy and Professional Indemnity Policy.
6. Laws relating to Maritime, Shipping, and IPR would be an added advantage.

Qualification: ACS & LLB