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Admin & Facilities
Investec Global Services
posted 9d ago
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Job Description
Admin Facilities (11148)
Investec is a distinctive Specialist Bank serving clients principally in the UK and South Africa. Our culture gives us our edge: we work hard to find colleagues wholl think out of the ordinary and we put them in environments where theyll flourish. We combine a flat structure with a focus on internal mobility. If you can bring an entrepreneurial spirit and a desire to learn and collaborate to your work, this could be the boost your career deserves.
Description of role and key responsibilities
Facilities Management :
- Oversee the maintenance and security of all offices, guest houses, equipment, and other facilities.
- Manage vendor relationships and contracts related to facilities, utilities, and maintenance services.
- Ensure compliance with health, safety, and environmental regulations.
Administrative Oversight:
- Oversee the day-to-day functioning of the administration department, ensuring seamless operations across all business units.
- Ensure all administrative activities comply with regulatory standards and internal policies.
- Develop and enforce protocols to mitigate risks associated with administrative functions.
Cafeteria Management
- Coordinate and Support in Cafeteria Vendor selection process.
- Formation of Cafeteria Committee and ensuring periodic meetings
- Continuous follow-up and coordination with the Vendor to ensure quality of services.
- Resolution of the complaints of employees.
Event Management :
- Coordinate and oversee corporate events, meetings, and conferences, ensuring all logistics such as venue setup, catering, seating arrangements, and technical support are in place.
Stakeholder Engagement :
- Collaborate with various stakeholders to understand their expectations and drive the administrative team to meet these needs effectively.
- Serve as a key point of contact for internal and external stakeholders on administrative matters.
Budgeting and Reporting:
- Manage the budget for facilities Administrative operations. Track expenditures, prepare financial reports, and recommend cost-control measures to maintain budgetary discipline.
Vendor Management:
- Scout for new vendors and negotiate agreements to ensure competitive pricing and high-quality services.
- Evaluate vendor performance regularly and seek partnerships that enhance operational capabilities.
Process Improvement:
- Analyze current administrative/ facilities processes and implement innovative frameworks to optimize workflow and productivity.
- Recommend and implement automation solutions to reduce time spent on routine tasks and improve efficiency.
Technology Integration:
- Implementing and utilizing technology for efficient operations
- Managing systems for access control, surveillance, and communication.
- Staying updated on emerging technologies relevant to facility.
Employment Type: Full Time, Permanent
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Monday to Friday
Within city
Day Shift
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