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Invent Arc

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5.0

based on 1 Review

9 Invent Arc Jobs

Executive Assistant / Associate Founders Office

BabyOrgano

5.0

based on 1 Review

2-4 years

Ahmedabad

1 vacancy

Executive Assistant / Associate Founders Office

Invent Arc

posted 3mon ago

Job Role Insights

Key skills for the job

Software Configuration Management Consulting Project Management Market Research Event Planning Scheduling

+ 4 more

Job Description

Experience: Minimum 2-4 years of experience in a fast-paced environment (e.g., start-up, consulting, executive support, or similar roles). Prior experience supporting C-suite executives or founders is a plus.

Skills:

Strong project management and organizational skills.
Excellent written and verbal communication skills.
Ability to handle multiple tasks simultaneously, prioritize, and stay organized.
Proficient in MS Office (Word, Excel, PowerPoint) and/or Google Workspace.
Familiarity with project management tools (Asana, Trello, etc.) is a plus.

Attributes:

High emotional intelligence and ability to manage diverse personalities and situations.
Strong problem-solving and analytical skills.
Highly proactive, self-motivated, and able to work independently.
Ability to work under pressure and manage competing priorities.

Education: A bachelors degree or equivalent experience. Advanced degrees or relevant certifications are a plus.
Availability: Flexibility to work outside of regular hours, as required, to accommodate the founders schedules and priorities.

About the Role:

The Founders Office plays a pivotal role in supporting the founders and ensuring seamless coordination between the leadership team, stakeholders, and the broader organization. As a key member of this dynamic team, you will be involved in strategic initiatives, project management, and day-to-day operations, while working closely with the founders to drive the companys vision forward. This is a high-impact, fast-paced role suited for an individual who thrives in an entrepreneurial environment.

Key Responsibilities:

Strategic Support: Provide direct support to the founders in day-to-day tasks and strategic initiatives. Assist in researching, preparing, and executing key projects and business decisions.
Project Management: Manage and oversee ongoing projects and initiatives, ensuring deadlines are met and objectives are aligned with company goals.
Communication Liaison: Serve as a communication bridge between the founders and various teams (marketing, operations, HR, finance, etc.), ensuring that key messages are conveyed and actions are taken.
Scheduling Coordination: Manage complex calendars, prioritize appointments, coordinate meetings, and ensure the founderstime is utilized effectively.
Document Preparation Reporting: Assist in preparing presentations, reports, meeting agendas, and follow-up materials for internal and external stakeholders.
Internal External Relations: Build and maintain relationships with key stakeholders, including investors, clients, partners, and other C-suite executives.
Confidentiality Discretion: Handle sensitive information with the utmost discretion and confidentiality, acting as a trusted advisor to the founders.
Problem-Solving Decision-Making: Act as a problem solver and support the founders in making informed decisions quickly and effectively, often with limited information.
Research Analysis: Conduct market research, competitor analysis, and other data-driven tasks to provide valuable insights and support business strategy.
Event Planning Travel Coordination: Organize travel, events, and speaking engagements for the founders, ensuring smooth execution.