Media Billing Executive

POSITION SUMMARY:

The Executive is responsible for performing Invoice verification & processing for Media related vendors and related client billing activities, which services a number of advertising agencies.

ESSENTIAL FUNCTIONS:

Media Invoice Responsibilities:

• Receive, enter and validate media vendor invoice
• Route invoices for approval according to the Approval matrix defined and business rules
• Match and reconcile media vendor invoice (match is correct)
• Resolve differences between media vendor invoice and release order
• Accept / reject vendor invoices
• Raise vendor invoice in media billing systems
• Upload of data from billing systems to ERP system
• Generate outstanding report
• Monitor non-approved invoices
• Perform vendor statement reconciliation
• Notify Senior Associate on the rush payments due
• File and archive original documents

Media Billing Responsibilities:

• Check whether billing has been performed before recognizing media liability
• Draft client and intercompany invoices
• Gather supporting documentation for invoices
• Review and confirm invoices with Client Finance
• Create third party and intercompany final client invoices
• Post client invoices
• Scan or mail original invoices to clients
• File and archive original invoices and supporting documentation
• Identify over/under billing.
• Prepare and send monthly unbilled list to Agencies.
• Process AVB/Cash Discount journal entries as instructed by Agency Local Finance
• Process adjustments (i.e., credit/debit memo)

Other Billing responsibilities:

• Identify ideas for process improvement utilizing industry leading practices
• Identify and help address customer needs and issues by answering questions
• Participate in giving and receiving feedback
• Perform payment reconciliations with vendors
• Assist in internal and external audits
• Facilitate Agency Local Finance with period-end closing activities.

EDUCATION, SKILLS AND EXPERIENCE REQUIREMENTS:

• Minimum Education Qualification - Graduation
• At least 2 - 3 years of work experience in media buying, billing & AVB calculation.
• Experience in Advertising industry preferred.
• Ability to provide high quality level of customer service to Agencies in Media Billing process.
• Strong written and oral communications skills in English
• Strong problem solving and organizational skills.
• Good knowledge of concepts and procedures related to Vendor invoicing and client billing processing.
• Ability to work independently, efficiently and deliver high quality output under time pressure.
• Ability to complete allocated tasks on time and accurately.
• Excellent computer skills and competency in Microsoft Office (Word, PowerPoint, Excel, Outlook)
• Experience in SAP and Tally systems.

A distinct advantage:

• Experience working in a Shared Services Centre focused on Finance & Accounting activities.
• Experience in document imaging software like Sharepoint
• Experience in media billing systems like iMix, Mediaware, Halogen, ADAMS.