Media Billing Executive

POSITION SUMMARY:

The Executive is responsible for performing Invoice verification & processing for Media related vendors and related client billing activities, which services a number of advertising agencies.

ESSENTIAL FUNCTIONS:

Media Invoice Responsibilities:

Receive, enter and validate media vendor invoice
Route invoices for approval according to the Approval matrix defined and business rules
Match and reconcile media vendor invoice (match is correct)
Resolve differences between media vendor invoice and release order
Accept / reject vendor invoices
Raise vendor invoice in media billing systems
Upload of data from billing systems to ERP system
Generate outstanding report
Monitor non-approved invoices
Perform vendor statement reconciliation
Notify Senior Associate on the rush payments due
File and archive original documents

Media Billing Responsibilities:

Check whether billing has been performed before recognizing media liability
Draft client and intercompany invoices
Gather supporting documentation for invoices
Review and confirm invoices with Client Finance
Create third party and intercompany final client invoices
Post client invoices
Scan or mail original invoices to clients
File and archive original invoices and supporting documentation
Identify over/under billing.
Prepare and send monthly unbilled list to Agencies.
Process AVB/Cash Discount journal entries as instructed by Agency Local Finance
Process adjustments (i.e., credit/debit memo)

Other Billing responsibilities:

Identify ideas for process improvement utilizing industry leading practices
Identify and help address customer needs and issues by answering questions
Participate in giving and receiving feedback
Perform payment reconciliations with vendors
Assist in internal and external audits
Facilitate Agency Local Finance with period-end closing activities.

EDUCATION, SKILLS AND EXPERIENCE REQUIREMENTS:

Minimum Education Qualification Graduation
At least 2 - 3 years of work experience in media buying, billing & AVB calculation.
Experience in Advertising industry preferred.
Ability to provide high quality level of customer service to Agencies in Media Billing process.
Strong written and oral communications skills in English
Strong problem solving and organizational skills.
Good knowledge of concepts and procedures related to Vendor invoicing and client billing processing.
Ability to work independently, efficiently and deliver high quality output under time pressure.
Ability to complete allocated tasks on time and accurately.
Excellent computer skills and competency in Microsoft Office (Word, PowerPoint, Excel, Outlook)
Experience in SAP and Tally systems.

A distinct advantage:

Experience working in a Shared Services Centre focused on Finance & Accounting activities.
Experience in document imaging software like Sharepoint
Experience in media billing systems like iMix, Mediaware, Halogen, ADAMS