Tender Manager/ Tender Executive

Job Title: Tender Executive /.Tender Manager

Job Location: Corporate Office

Department: Tender and Institution Sales

Reports To: [Manager/Department Head]

Key Responsibilities:

1. Tender / Rate Enquiries Management:

• Identify, evaluate, and track tender opportunities from various sources, including online platforms, field requests, public notices, and institutional intimation.
• Interpret tender requirements and collaborate with various departments (e.g., finance, legal, marketing) to gather the necessary information for submission.
• Ensure that all tenders are submitted within the stipulated deadlines and follow up on submission statuses.
• Tender MIS
• Handling field /distributor queries / negiotiations related to Tender submitted

2. Documentation and Compliance:

• Prepare and compile all required documentation for tender submissions, including technical, commercial, and legal aspects.
• Ensure compliance with the Notice Inviting Tender (NIT) and internal quality standards for all submissions.
• Maintain accurate records of all tender documents, both online and offline, for future reference.
• Distribute relevant documentation to the field teams as requested.
• Documents MIS chart maintenance with Validity

3. Coordination and Communication:

• Act as the key point of contact for clients and stakeholders regarding tender-related queries.
• Liaise with internal departments (e.g., finance, legal, marketing, regulatory) to collect and consolidate information required for tender responses.
• Coordinate and attend pre-bid meetings, and plan site visits when necessary.

4. Risk Management:

• Identify potential risks associated with tender submissions and work to develop strategies to mitigate these risks.
• Review and analyze tender documents to ensure all risks are addressed and mitigated during the bidding process.

5. Market and Competitor Analysis:

• Conduct market research to identify trends, pricing strategies, and competitor activities relevant to tender submissions.
• Prepare Management Information System (MIS) reports for all tenders quoted, matching L1 to L4 criteria, and maintain a record of price comparisons for similar tenders.
• Provide insights and actionable recommendations based on market and competitor analysis to enhance bid success rates.
• Division/ location wise product identification / selection

6. Post-Tender Activities:

• Follow up on submitted tenders to obtain feedback and results.
• Perform post-tender analysis to assess strengths, weaknesses, and areas of improvement for future submissions.
• Facilitate contract handover to the project implementation team after a successful tender award.

Qualifications and Skills:

• Education: [Bachelor's degree in Business, Medical, or related field]
• Experience: [2-5years] of experience in tendering, procurement, GEM or related areas.
• Skills:
• Strong understanding of tendering processes and documentation.
• Excellent communication and coordination skills.
• Ability to analyze market trends and competitor strategies.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Knowledge of relevant documentations and regulations.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tender submissions simultaneously while meeting deadlines.

Additional Information:

• Job Type: [Full-Time]
• Benefits: [As per company policy
• Work Environment: [On-site]
• Location: [HO -Ahemdabad]
• Travel Requirements : [ yes for Managers and may be for Executives ]