Consultant General

• Work closely with a select set of leadership team to provide seamless support to the group.

• Management of complex calendars and scheduling, meeting prioritization, large scale meeting coordination.
• Scheduling cost effective air/hotel/ground transportation. Create detailed travel itineraries (including smooth transitions between time zones).
• Coordinate with in-house travel agents and manage international as well domestic travel process. Organize, execute, and assist with team activities and logistics (staff meeting agendas, all-hands meetings, quarterly on-sites/off-sites, and team social events).
• Tracking and helping drive completion of key deliverables and following up on outstanding action items. Completing expense reports, maintaining schedules, plan and coordinate events.
• Working knowledge of MS Word, MS Outlook and SharePoint.
• A terrific work ethic accompanied by an ever-positive, get-it-done attitude. Ability to take on increased responsibilities as the position advances.
• Exceptional written, verbal, and interpersonal communication skills.
• Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.

Job Description

• Manages Outlook calendars and virtual resource tools to support appointments, meetings, events and business travel.
• Coordinates and reconciles schedule conflicts with multiple executives, managers, customers, partners and suppliers.
• Ensures conference room resources are maintained and available. Sets up MS Teams for Hybrid meetings.
• For managers, coordinates and makes domestic and international business travel arrangements, and monitors on-going logistics for all designated business travelers.
• Plans and implements logistics for executive level internal/external events and meetings such as employee meetings, workshops, conferences, leadership events etc.
• Assists management and team members to ensure timely and accurate compliance to Travel Policies;
• Provides assistance to follow up with vendors, and for payments, e.g., for office purchases, and expenses related to events.
• Provides assistance to maintain reports, presentations and organization charts.
• Provides assistance to maintain SharePoint site as needed.
• Supports other activities or special projects as required by management.
• Supports team with stationary requirements.
• Works with colleagues to drive various organizational initiatives within the business.

Skill Required

• Excellent communications skills, both written and oral.
• Ability to build strong relationships and manage multiple projects effectively.
• Strong organizational skills, time management skills, and ability to work cooperatively as a team member.
• Positive and proactive working attitude.
• High levels of integrity and discretion in handling confidential information.
• Ability to learn and apply new skills.
• Ability to work under limited supervision; methodical and thorough with a focus to detail and completion of tasks.
• Must be able to manage a list of actions and track them to completion.
• Ability to quickly learn organizational structure and the objectives of the team.
• Ability to work in an ambiguous environment.
• Preferred Qualifications Bachelor s degree or equivalent