Recruitment Coordinator

About us

Indicia Worldwide is an insight and technology led communications agency with global production expertise.

Why we exist: we create new value

At Indicia Worldwide, our philosophy is one of creating new value . We create new value at every step of the journey that a brand takes to market, by driving an increase in marketing performance and reducing costs in marketing execution. For our clients and their customers, we are building mutually-beneficial partnerships. We see this proposition, built around the perfect balance of efficiency and effectiveness, as pioneering, entrepreneurial and, above all else, sustainable.

Our substantial investment in our technology and data science capability, and resource, provide our differentiation in the market place. Data insight and marketing technology gives us the ability to measure our work, evidencing ROI as the most critical metric in today s environment.

We see ROI where others dont. We are the only agency that combines creative, data and technology talent with production and procurement expertise to improve your marketing performance and efficiencies. We realise ROI for our clients by enabling them to deliver more engaging, cost-effective and sustainable customer experiences.

As a business we draw on a rich heritage from the worlds of print, creative production, retail, data, digital, tech and creative, bringing these disciplines together to support global brands with their omnichannel marketing activation needs.

We believe in what we do. We believe this proposition makes us unique. We have the capacity to re-define the way marketing is activated for our clients across the globe. Now, and well into the future.

The output: Improved client performance from engaging consumers with brand ideas better, faster and more cost effectively, across every step of the journey that a brand takes to market.

Purpose of the role

Over the past two years, HR has significantly evolved at Indicia Worldwide from being purely transactional to a true value-add function, acting as internal advisors and partnering with the business to think strategically in everything relating to our people, becoming the People Capability team.

Currently the team is led by the Global Head of People Capability (PC) who looks after a global team and who manages a team of 4 senior leaders: a Global Talent Acquisition Manager, Head of Global People Operations Payroll, and 2 Senior People Partners. There is a number of highly talented individuals spread across the team in various locations globally.

We aspire to:

• be a lean team who acts as culture ambassadors for the business.

• be a team that supports the belief of putting employees first.

• be a team not geographicaly bound, truly international and with an open, diverse and inclusive mindset.

The complexity in terms of number of countries we operate in and the pace of our business impacts our day to day, so we never get bored. And sense of humor is in our DNA so we try to have fun when working together or with the business.

Above everything else, it is critical for us that you feel aligned with our values (Collaborative, Entrepreneurial, Pioneering and Accountable) as they are the DNA of how we want to behave and relate as a team.

As Recruitment Coordinator, you will work closely with the Global TA team, wider HR team, and stakeholders on all recruitment needs to optimize the candidate journey, ensuring they receive a great recruitment experience at every touch point and a smooth, timely, and cost-effective recruitment and selection process is delivered.

• Source and shortlist technical/IT and non-technical candidates by using databases, social media, and any other niche platforms
• Ensure the job descriptions are accurate, all job adverts and descriptions are advertised in a timely manner and are up to date
• Coordinate interview set-up, including finalising the schedule, calling candidates, sending invites, and liaising with hiring managers to ensure that all paperwork is sent prior to the interview
• Manage the recruitment administration and screening processes
• Promote best practices throughout the recruitment process, actively seek candidate feedback to improve the candidate experience
• Provide constructive feedback to candidates at all stages of the recruitment process, in particular to those who have attended the interview
• Contact the new hires and liaise with internal stakeholders to prepare for onboarding, and gather paperwork to ensure legislation requirements are met
• Record all recruitment paperwork, candidate information, interview and assessment questions, panel notes, etc., and ensure copies are saved in the ATS or Recruitment server
• Perform salary benchmarking analysis
• To research new sources for attracting active and passive candidates using a variety of different platforms
• To advise hiring managers on interviewing and selection techniques and provide support during interviewing and selection process
• To make recommendations for ways to improve the Company s employer brand, thus promoting the business as a world-class employer
• Contribute to the development and successful delivery of ad-hoc recruitment and HR projects and initiatives
• To be a visible and approachable support service to managers and employees.
• To take responsibility for personal growth and development and ensure that professional knowledge is up to date.

Skills, knowledge, experience and exposure

• Fresher - 2 years of experience
• Passionate about global recruitment
• Solid knowledge of recruitment practices and processes
• Ability to communicate in English effectively verbally and in writing
• Excellent organization, prioritization, and time management skills
• Structured approach, analytical mindset
• A keen networker with a proven ability to headhunt and attract talent

Mindset to navigate the role

The Recruitment Coordinator will demonstrate an ability to juggle multiple priorities, ensuring that stakeholder expectations and individual/team targets are met/exceeded. You ll be able to identify challenges with ease and take a proactive approach to problem-solving. You will be a clear thinker, highly persistent, and diligent, with excellent attention to detail.

The softer skills that we believe, will help you thrive in this role

As a Talent Acquisition Advisor, you will thrive in a fast-paced, performance-driven environment, effectively collaborating with on-site and virtual teams. You will demonstrate creativity and a positive, flexible approach when providing solutions. You ll be resilient and highly collaborative, with excellent communication skills and the ability to build rapport across our global organization.

Role Requirements

Whilst the contracted hours for the role are 9.00am to 6.00pm IST, Mon Fri, the global nature of the business requires that some meetings and engagements will happen outside of these hours.

The hybrid work model applies to this role which requires to come to the office in Malad West - Mumbai, whenever needed.You will be expected to perform in a flexible environment but ensuring delivery.

We are an equal opportunities employer and as such, will make any reasonable adjustments to accommodate the needs of all candidates. If you have any such needs or requirements in the context of your interview, please notify us so that we can make the appropriate arrangements.