Office Experience Manager

We are seeking a seasoned and dynamic Office Experience Manager to oversee the administrative functions for our office.

The ideal candidate will have a proven track record of successfully managing office spaces, budgets, and fostering strong vendor relationships.

The candidate should be adept at team management, possess strong organisational skills, and have a deep understanding of administrative operations..

About Inc42 Media.

Inc42 is Indias #1 startup media & intelligence platform that informs, educates and empowers startup & business leaders through its incisive reporting, insightful reports, curated events & communities, and industry-leading executive courses & programs..

Since launching in January 2015, and having risen to become the authoritative voice on Indias startup economy, we've moved markets, gotten the early scoop on billions of dollars of transactions and told you what's happening deep inside some of the fastest growing startups & industries alike.

Our stories have been followed by the Wall Street Journal, Bloomberg, Reuters, TechCrunch and other major outlets hundreds of times..

We also track over 50,000+ startups and provide market research and intelligence through our in-depth research reports, and we organise some of the most sought-after conferences and events for startup & business leaders across India..

In 2020, we introduced Inc42 Plus, our exclusive membership program tailored for startup & business leaders, amassing over 10,000 members in record time.

Apart from our sharp reporting & insightful research, through Inc42 BrandLabs, we partner with enterprises & brands to help them create branded content & experiences and reach our audience of decision makers..

What You Will Do.

Operational Excellence.

Travel Support:.

Organise and optimise company-wide travel arrangements..

Research and implement cost-saving strategies for travel..

Maintain detailed records and reports on travel expenses..

IT Asset Management:.

Manage the lifecycle of IT assets from procurement to maintenance, i.e purchasing, renting, and repair of IT assets..

Rationalise asset policies and expenditures through pivotal partnerships..

Ensure IT infrastructure aligns with organisational needs and security policies..

Office Management:.

Ensure consistent availability of office supplies..

Ensure the office building is safe, clean, and well-maintained..

Supervise office boys, ensuring efficient task completion and conducting daily briefings..

Maintain high standards of cleanliness, grooming, and hygiene among office boys..

Coordinate regular maintenance and emergency repairs..

Oversee the reception and proper attendance to office guests and events..

Resource Management.

Utility & Rental Oversight:.

Monitor electricity usage to prevent wastage.

Seek cost optimizations for rentals..

Maintain accurate records of rental costs..

Internal Inventory Management:.

Ensure uninterrupted supply of office essentials and manage utility consumption..

Ensure accurate records and efficient use of internal and external storage..

Monitor and optimise expenses related to office supplies and utilities..

Vendor Partnerships:.

Establish corporate contracts with hotel vendors within budget..

Sign and renew agreements with vendors for office supplies, procuring in bulk for better pricing, and maintain accurate records of these agreements..

Secure regular IT asset vendors for optimal purchasing terms..

Manage vendor contracts for rentals and other utilities..

Reporting and Documentation:.

Develop and maintain reports on administrative functions, highlighting insights and trends..

Ensure meticulous record-keeping for compliance and operational continuity..

Regularly maintain the admin cost dashboard and provide data and reports to management on cost efficiency and optimization..

Analyse reports to inform decision-making and administrative strategy..

What You Will Need.

Startup Fit.

You're excited by the prospect of joining a dynamic, growing team..

You're driven by impact and the opportunity to create something groundbreaking..

Skills & Experiences.

2-4 years of proven experience in related fields such as Office Administration/Hospitality..

Proven track record in administrative management, showcasing operational success for the organisation..

Must have an exposure in working with the senior management team..

Experience managing a team of 2-3 people is preferred..

Strong financial acumen with a track record of maintaining cost sheets & identifying cost-saving opportunities..

Excellent vendor management skills, including negotiation and contract management..

Bilingual, with proficiency in English and Hindi..

Familiarity with facility management..

Exceptional attention to detail..

Bonus Points.

Prior experience in startups..

A keen sense of aesthetics & quality.