Executive Assistant

Executive Assistant to MD

Job Responsibilities:

1. Manage, prepare scheduling and meeting calendar of MD including agendas, mail, email, calls, travel arrangements, client management, compiling documents for meetings.
2. Manage and ensure proper communication flow between MD Office and the rest of the Organization departments, coordinating with Internal and External Executives on various projects and tasks.
3. Prepare and submit MIS reports to MD on the status of various projects and tasks.
4. Perform administrative and office support and using various software, including word
5. processing, spreadsheets, databases, and presentation software, maintenance of filing system and contact database
6. Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
7. Helping prepare for meetings and accurately recording minutes of meetings.
8. Reading and analysing incoming memos, submissions, and distributing them as needed.
9. Filing and retrieving corporate records, documents, and reports.
10. Researching and conducting data to prepare documents for review and presentation by MD.
11. Serves as the primary point of contact for internal and external stakeholders on matters pertaining to the Managing Director.

Skills Required:

1. Fluent both in Written and Spoken English.
2. Excellent written and verbal communication skills.
3. Strong time-management skills and the ability to organize and coordinate multiple projects at once. Should be able to do multi-Tasking.
4. Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.
5. Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
6. Ability to organize a daily workload by priorities.
7. Proactive problem solver meticulous attention to detail.
8. Previous experience working in an office environment, performing administrative duties and providing support to management.

Qualifications:

• Bachelors degree or related field (preferred).
• MBA (added advantage).

How to Apply:
Email your resume to m.phukan@htsystems.in or apply through Naukri.