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85 Guidehouse Jobs

Assistant Facility Manager

10-20 years

Chennai

1 vacancy

Assistant Facility Manager

Guidehouse

posted 4mon ago

Job Description

  • Overall responsible for all administrative aspects and functions related to the day-today operations of the site.
  • Experience in handling office expansion and renovation projects
  • Negotiate terms and conditions with contractors/vendors, including long-term alliance contracts.
  • Working closely with PMC to ensure efficient and consistent practices through all stages of the project and make sure project deadlines are meet as agreed with business
  • Experience in handling documentations and ISMS Audits
  • Interface and liaison with all government officials like law enforcement (police), waste management, e waste. Health authorities, EHS and SEZ authorities, etc Also, interface with vendors appointed by these government bodies to provide the services.
  • Maintain registers & files in the office
  • Prepare and present accurate and reliable reports to Sr Manager.
  • Compile the list of documents and information to be collected from the builder
  • Prepare and maintain of asset management
  • Prepare and maintain all vendors and key person contact details
  • Prepare and maintain all vendor Standard Operating Procedure (SOP)
  • Maintain the vendor services in a cost-effective way
  • Maintain cafeteria management
  • Ensure the safety of the office follow and enforce safety rules and regulations.
  • Demonstrate pro-active handling in core areas of responsibility
  • Ensure uninterrupted services by maintaining all equipment with least breakdowns
  • Plan PPM (Periodic Preventive Maintenance) for all services to avoid crisis bound repair work
  • Maintain good relationship with clients, landlord and vendors
  • Arrange regular meetings with key vendors.
  • Handle emergency situations and time sensitive deadlines with accuracy and speed
  • Attend to and assign work orders and emergency projects with required urgency and priority
  • Conduct periodic inspections of buildings and facilities and reporting the same needs
  • Overall responsible for AMCs and contracts
  • Pro-actively inspect/survey the complex and raise tickets for maintenance work (preventive and/or reactive) to be undertaken; tickets raised by committee members and/or residents indicate that FM has missed that opportunity.
  • Supervise the count of tickets - maintain low count of open tickets in core areas of responsibility, update challenges in notes and close tickets properly by completing required actions before second escalation
  • Manage the team and make them responsible for each task assigned to them. Also monitoring and tracking the internal ticketing system and PMO. Ensure the tickets should be reviewe'd and resolved within defined SLAs.
  • Manage the budget efficiently and yield cost savings wherever possible without compromising quality of service. Identify opportunities to reduce/save/avoid cost/expense on services without compromising on quality.
  • Ensure compliance with basic statutory requirements like licenses, permits, etc
  • Track the AMC/Warranty/Defect Liability period of equipment, maintenance calls, etc
  • Evaluate the activities of vendor staff and ensure required effectiveness
  • Prepare and implement various checklists, at the frequency instructed by the committee in the suggested formats and ensure that the same is being followe'd
  • Reports daily to SrManager on daily and monthly activities.

What You Will Need :

  • bachelors degree
  • 10+ Years of relevant experience in Administration and Facility domain
What Would Be Nice To Have :
  • Strong organizational, quantitative, and analytical skills.
  • Strong problem-solving skills

Employment Type: Full Time, Permanent

Functional Areas: HR & Admin

Read full job description

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People are getting interviews at Guidehouse through

(based on 39 Guidehouse interviews)
Job Portal
Referral
Campus Placement
Walkin
Company Website
Recruitment Consultant
37%
13%
13%
13%
8%
3%
13% candidates got the interview through other sources.
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What people at Guidehouse are saying

What Guidehouse employees are saying about work life

based on 575 employees
60%
84%
71%
53%
Strict timing
Monday to Friday
No travel
Night Shift
View more insights

Guidehouse Benefits

Health Insurance
Work From Home
Job Training
Team Outings
Cafeteria
Soft Skill Training +6 more
View more benefits

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