HR Admin & Ops Executive

We are looking for a skilled HR Admin & Operations Executive to oversee travel arrangements, office administration, vendor management, employee engagement activities, background verification, and document management, ensuring seamless office operations and effective HR support.

Administrative Responsibilities:

Travel & Accommodation Management:

● Handle travel bookings (flights, trains, etc.) and hotel reservations for employees and senior management.

● Maintain records of bookings and conduct cost analysis to ensure efficient use of resources.

Coordination with IT for Assets:

● Liaise with the IT team for new employee asset allocation, troubleshooting, and managing IT-related requirements.

Medical Insurance:

● Manage the medical insurance process, including onboarding employees, resolving queries, and coordinating renewals.

Employee Engagement & Event Management:

● Maintain the employee Birthday and Anniversary Calendar.

● Plan and organize in-office celebrations (e.g., birthdays, anniversaries, festivals).

● Assist in arranging offsite and onsite events for team-building activities.

● Plan and execute R&R (Rewards & Recognition) celebrations and prepare event analysis reports.

Vendor Management:

● Handle vendor onboarding, ensuring contracts are in place for logistics such as lunch arrangements, welcome kits, and office supplies.

● Coordinate with third-party vendors for office maintenance and supplies.

Day-to-Day Office Administration:

● Ensure smooth running of day-to-day office admin tasks, including inventory management, office maintenance, and general upkeep.

● Oversee office logistics, including couriers, shipments, and other deliveries.

Branch Office Visits:

● Visit branch offices to ensure alignment on administrative tasks and facilitate smooth operations.

Operations Responsibilities:

Background Verification (BGV):

● Manage the BGV process for new joiners by coordinating with the verification agencies and following up on pending reports.

Employee Document Management:

● Ensure proper documentation for new employees, including collecting personal and professional documents.

● Create and maintain accurate employee profiles in the HRMS system.

NPS & Car Leasing Documentation:

● Coordinate with employees and third-party agencies for NPS (National Pension System) and car leasing documentation processes.

Key Skills & Competencies:

● Strong communication skills, both written and verbal.

● Excellent organizational and multitasking abilities.

● Proficiency in MS Office (Excel, Word, PowerPoint).

● Detail-oriented with strong problem-solving skills.

● Ability to coordinate and manage multiple stakeholders (IT, vendors, employees, etc.).

● Familiarity with HRMS systems and administrative tools.

● Knowledge of corporate medical insurance and employee benefit schemes is a plus.

Qualification:

● Bachelors degree in Business Administration, Human Resources, or related field.

● Experience: 2-4 years (preferred in HR and administrative roles