Administrative Associate

Job Title: Administrative Executive

Location: Bangalore (Work From Office)

Employment Type: Full-Time

Key Responsibilities

• Manage day-to-day administrative tasks to ensure seamless office operations.
• Be active on WhatsApp, Emails, and Slack to stay updated with informationcritical for improving Turnaround Time (TAT).
• Maintain and organize office files, records, and documentation systematically.
• Keep essential information like KYC documents, recent purchases, login credentials, card details, and contacts readily accessible for immediate requirements.
• Ensure all payments are cleared promptly with no backlog and follow up with the Accounts team as needed.
• Collect all invoices from vendors each month and ensure they are shared with the Accounts team in a timely manner.
• Oversee office supplies procurement and inventory management.
• Arrange travel and accommodation for employees, ensuring cost-efficiency and timely bookings.
• Collaborate with the finance team to ensure smooth workflows, including expense tracking and payments, maintain invoices, and update ledgers regularly.
• Monitor office facilities and ensure they are well-maintained and functional.
• Protect operations and maintain confidence by keeping all sensitive information confidential.
• Provide general support to employees and visitors, addressing administrative queries and concerns.

Qualifications

• Bachelors degree in any discipline.
• 1-3 years of experience in administrative roles.
• Strong knowledge of administrative and clerical procedures.
• Proficiency in MS Office (Word, Excel, and PowerPoint).
• Excellent communication, organizational, and multitasking skills.
• Experience in vendor management, payment coordination, and maintaining confidentiality is a plus.

This Role Is a Great Match If:

• You have a proactive approach to problem-solving and a strong sense of ownership.
• You thrive in a dynamic startup culture and are comfortable wearing multiple hats.
• You are dependable, detail-oriented, and efficient in executing tasks.