Executive Assistant

Job Overview

We are looking for a responsible Executive Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to the Principal Architect working life and communication.

Duties and responsibilities

• Monitoring Principal architects email and responding whenever required
• Handle WhatsApp communication and phone calls for the principal architect.
• Prioritize and organize messages, rerouting or addressing them as needed.
• Ensure efficient and timely communication flow within the team and with clients.
• Build and maintain strong relationships with clients, vendors, and the internal team.
• Establish trust with clients to gather essential information and understand their needs
• Comprehend the overall work environment, team dynamics, and project requirements.
• Organize and delegate tasks to optimize the principal architect's workflow.
• Act as a problem solver and resource for the principal architect.
• Taking notes and writing minutes during meetings
• Various ad hoc requests
• Organizing and planning meetings
• Accompany the principal architect on day trips, providing logistical support.
• Flexibility to travel, including potential overnight trips, if required.
• Assist in organizing travel arrangements and accommodations.
• Assist in managing the overall office, handling administrative tasks as needed.
• Act as a liaison between the principal architect and other team members.

Qualifications

• Proven work experience as an Executive Assistant
• Excellent verbal and written communications skills
• Strong organizational abilities to prioritize tasks and manage time efficiently.
• Up-to-date with latest office gadgets and applications
• Discretion and confidentiality