Executive Assistant To Managing Director

Job Summary

We are seeking a highly organized and proactive Executive Assistant to support our Managing Director. The ideal candidate will play a critical role in managing the MDs schedule, coordinating key business activities, and ensuring smooth communication within and outside the organization.

Key Responsibilities

Administrative Support

• Manage and maintain the MDs calendar, schedule appointments and prioritize commitments.
• Handle emails, correspondence and phone calls on behalf of the MD.
• Prepare and organize reports, presentations and documents for meetings.

Coordination and Communication

• Serve as the primary point of contact between the MD and internal/external stakeholders.
• Coordinate with various departments to ensure timely execution of tasks and projects.
• Plan and organize client meetings and other high-level engagements.

Travel and Event Management

• Arrange domestic and international travel, including flights, accommodation and itineraries.
• Plan and oversee corporate events, conferences and other business-related functions.

Confidentiality and Compliance

• Handle sensitive information with utmost discretion and maintain confidentiality.
• Ensure compliance with organizational policies and procedures.

Project Management

• Assist in tracking and following up on strategic initiatives, projects and deliverables.
• Conduct research and provide insights to aid the MD in decision-making.

Qualifications and Skills

• Education: Bachelor's degree in Business Administration, Management or related field.
• Experience: 2–5 years of experience in an Executive Assistant or similar role
• Technical Skills:
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with project management and CRM tools is an advantage.
• Soft Skills:
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Ability to multitask and work under pressure.
• Proactive, resourceful, and detail-oriented.