Account Payables

Job Summary:

We are looking for a detail-oriented and proactive Accounts Payable Executive to manage vendor payments, reconcile invoices, and ensure smooth financial operations for both domestic (India) and international transactions. The ideal candidate will have experience in accounts payable processes, vendor coordination, compliance, and international payment procedures.

Key Responsibilities:

1. Accounts Payable India & Overseas

• Process invoices, verify vendor bills, and ensure timely payments for Indian and overseas vendors.
• Maintain accurate records of payments, credit notes, and debit notes.
• Handle multi-currency payments, exchange rate adjustments, and foreign remittances.
• Reconcile accounts payable transactions with bank statements and ledger balances.

2. Vendor Coordination & Communication

• Communicate with Indian and international vendors for invoice clarifications, payment status, and reconciliation.
• Resolve discrepancies related to invoices, payments, and tax deductions.
• Negotiate payment terms with vendors to ensure smooth cash flow management.

3. Compliance & Documentation

• Ensure all payments comply with Indian taxation laws (GST, TDS, etc.) and international tax regulations.
• Maintain vendor contracts, invoices, and payment approvals as per company policies.
• Coordinate with banks for LC (Letter of Credit), TT (Telegraphic Transfer), and other international payment modes.

4. Reporting & Reconciliation

• Prepare accounts payable reports, aging analysis, and reconciliation statements.
• Assist in monthly and yearly closing of books by providing necessary financial data.
• Support internal and external audits by providing necessary documents and explanations.

5. Process Improvement & Automation

• Identify and implement process improvements to enhance efficiency and accuracy in accounts payable.
• Work with ERP systems for automation of invoice processing and payment tracking.

Qualifications & Skills:

• Education: B.Com / M.Com / MBA (Finance) / CA Inter or equivalent.
• Experience: 5+ years of experience in Accounts Payable, preferably handling both Indian and international transactions.
• Technical Skills:
• Proficiency in accounting software (NetSuite, SAP, Tally, Oracle, or similar).
• Strong knowledge of Indian taxation (GST, TDS) and international payment norms.
• MS Excel proficiency for data analysis and reconciliation.
• Soft Skills:
• Excellent communication skills (written & verbal) for vendor coordination.
• Strong problem-solving ability and attention to detail.
• Ability to work under deadlines and multitask efficiently.

Preferred Qualifications:

• Experience in handling foreign currency transactions and banking procedures.
• Knowledge of import/export documentation and trade finance.
• Experience in ERP-based accounts payable processing.