Purchase Executive - Shipping - Cochin

Position : Purchase Executive (Full time-Shipping - Cochin )
RESPONSIBILITIES:

• Responsible for handling the procurement of spares as per requirement from vessels.
• To check all daily incoming messages from the vessels.
• To maintain a full record of all requisitions received from the vessels or prepared in the office, send out enquiries to various suppliers, compare costs after quotations in Analysis of Moment Structure (AMOS)/Phoenix are received and present to the technical Superintendent for approval. If required, follow up on advance payments, make necessary entries in Analysis of Moment Structure (AMOS)/Phoenix and thereafter liaise with suppliers forwarders (if applicable), vessel for speedy dispatch of the same.
• Once reported by the vessels, in case of short/wrong supply or inferior quality, coordinate with the supplier to return of or exchange.
• On receipt of invoices from suppliers, compare same against the original requisition and quotations, enter the budget code, and make necessary entries in Analysis of Moment Structure (AMOS).
• To arrange dispatch of stores/spares by the most economical means keeping in the mind the urgency of goods to be transported and where feasible draw up agreement with freight forwarders. This may require combining a few requisitions before dispatching.
• To maintain a record of the Stock list in the custody of the freight forwarders and give necessary instructions and arrange timely dispatch to the vessels.
• To track vessels position and ensure ships mail is sent regularly, at least once in fortnightly where practicable.
• To monitor departure reports for Lube Oil stocks and arrange supply in consultation with Technical Superintendent.
• To compile the committed cost figure and make entries in the relevant abstract and present to the Technical Superintendent as required.
• To send the Health, Safety & Environment (HSE) questionnaire to new suppliers/contractors when required in consultation with Technical Superintendent.